Minutes

Village Council

December 12, 2011

Present:               Michael Riemann, Mayor

Michael Herron, Mayor Pro-Tem

Jim Gulledge, Council Member

Pam Humphrey, Clerk

 Call to Order:     Mayor Riemann called the meeting to order at 7:10 PM declaring a quorum present.

Moment of Reflection/Introspection:

Installation of Newly Elected Council Members and Officer Designations:  Mayor Riemann requested that this Agenda item be scheduled for the January 9, 2012 meeting so that all Council Members may be present.  Herron made a Motion to move this Agenda item to the January 9, 2012 meeting.  The Motion was seconded by Gulledge and was approved by a 3/0 vote.

Introduction of Visitors:  Erik McGinnis, Interim Police Chief

Approval of Agenda:  Herron made a Motion to accept the revised Agenda.  Gulledge seconded the Motion and it was approved by a 3/0 vote.

Approval of Minutes from November 14, 2011 Council Meeting:  Herron made a Motion to accept the November 14, 2011 Minutes with no revisions.  The Motion was seconded by Gulledge and was approved by a 3/0 vote.

Administrative Report:   Mayor Riemann and Pam Humphrey, Clerk, presented the Administrative Report covering November 15, 2011 through December 12, 2011.   The presentation of the Administrative Report included a recap of the meetings attended by the Mayor.  The Mayor discussed his attendance December 7, 2011 at the Veterans Center opening at the Pfeiffer University Misenheimer campus.  There were numerous high profile political dignitaries in attendance.  He also discussed his attendance at Gray Stone High School to assist with the lottery for Fall 2012 admissions.  Herron commented whether it was good for a politician to assist in this type of event.  The Mayor also discussed the Centralina Council of Government (CCOG) recent $5MM Housing and Urban Development (HUD) Sustainability grant award for regional planning.  The Village of Misenheimer will be included in this study.  Mayor Riemann closed his portion of the Administrative Report by discussing his plans for a joint meeting of the Council and Planning Board at the January 9, 2012 7PM Council meeting to focus on the use of the Gladstone Academy building and sewer for the Village.

The Clerk reported the status regarding the following items:

  • June 30, 2011 Audit-Submitted December 1, 2011.  Meeting with Maxton McDowell, CPA to be scheduled for the January or February 2012 Council meeting.
  • Specific results/comments regarding returned Village surveys were discussed.  The Survey results will be posted on the Village web site.
  • The Village received a public records request from Waste Connections, Inc.  New London and Richfield received the same public records request.  The Village contacted the Waste Connections, Inc. contact and arranged for the information to be available during the week of January 16, 2012.
  • Waste Management extended their apologies for missing a recycling pickup on Thursday, December 1, 2011.  They are double checking their 2012 pickup schedule to confirm that there are no incorrect dates.  We will wait on their confirmation before we will publically publish the pickup dates.  Herron was not satisfied with Waste Management’s efforts to pick up extra recycling on Thursday, December 8, 2011 as broken glass was left at his curb.
  • Scholarships will be verified so that the checks can be issued and signed at the January 9, 2012 Council meeting.
  • A draft of Budgeted and Actual Revenues and Expenditures through November 30, 2011 was prepared by the Clerk and discussed with the Council.  A Balance Sheet will be prepared when the final audited figures for June 30, 2011 are delivered by the auditors.  It was noted that Budget Amendments for FY 2011/2012 will need to be made to the original Budget Ordinance that will include the following:
    • $30,000 of budgeted Grant Revenue received for the Carolina Thread Trail
    • $30,000 of budgeted Grant Expenses expected to be expended for the Carolina Thread Trail

Public Safety Update:  Erik McGinnis, Interim Police Chief, attended the Council meeting to present the November 2011 Police Department Monthly Report.  He noted that there had been an arrest on Wesley Chapel Road where the residents were charged with intent to sell and deliver marijuana.  The residents are currently still living at the residence pending legal court proceedings.

Council asked Interim Chief McGinnis about the status of the rental property on Wesley Chapel Road rented by Pfeiffer University students where previous disturbance reports had been noted.  He reported that Village Police Officers had been regularly patrolling the area.  It was also noted that there had been a recent disturbance involving fireworks at the rental property.  Village Police Officers visited the rental property to investigate this incident.  Gulledge mentioned that Paul Key, a nearby neighbor to the rental property, had recently discussed with him his continued concerns over the disturbances at the rental property.  Gulledge was concerned that the Village was not being more aggressive in developing a noise/nuisance ordinance for situations such as these.  Mayor Riemann mentioned that a noise ordinance would require differentiation between acceptable and unacceptable noise as noise is frequently heard from the Pfeiffer University athletic fields during sporting events.  Gulledge commented that focus should be given to disturbances occurring when most Village residents would be sleeping.  Herron commented that balance has to be struck between the University, the young students, and the community regarding what is harmless or harmful college behavior.  Interim Police Chief McGinnis stated that he continues to research ordinances and enforcement at other small college towns in NC with Police Departments as well as small municipalities in Stanly County.  Mayor Riemann stated that he had reviewed the Raleigh ordinance that has provisions for NCSU off campus students.   Gulledge mentioned that Pfeiffer University is reviewing their student conduct/behavior code with the SACS audit currently underway.   Mayor Riemann instructed Interim Police Chief McGinnis to continue his research.  The Mayor also indicated that he would contact Mr. Keys and the rental property’s owner.

Interim Police Chief McGinnis also discussed his continued research regarding acquiring another Police vehicle during FY 2011/2012.  He indicated that his research would lead him to currently recommend a Dodge Charger police cruiser.  Mayor Riemann inquired about the status of the 2008 Ford Crown Victoria.  Interim Police Chief McGinnis commented that it would need tires soon.  Mayor Riemann inquired as to whether three (3) Police vehicles were needed.  Interim Police Chief McGinnis noted that the Police Department could operate without the 1997 Ford Crown Victoria as repair issues are becoming more common with this vehicle.

Interim Police Chief McGinnis reported on his research of recording cameras needed in the Police vehicles.  His research indicated that a cost per vehicle of approximately $1,100.00 would include the camera, DVR, monitor, microphone, GPS, and support.  There are evidence access controls over the SD memory cards.  The units allow for the recordings to be securely uploaded to a PC.  It was recommended to allocate the Bullet Proof Vest grant refund monies toward the purchase of two (2) units.  Interim Police Chief McGinnis will finalize his research and talk further with the company and law enforcement references using the equipment.

Gladstone Academy Restoration Update:  Mayor Riemann presented a complete restoration report delivered to the Village by Mr. Terry Wilbur of Southern Home Management, Inc. (SHM) dated November 29, 2011.  SHM provided more detail regarding the proposed six (6) phases of restoration.  A bid of $51,700.00 was submitted for the First Phase which is broken down in to (2) sub phases (1A and 1B).  Phase 1A work is estimated to cost $12,850.00 and will include general cleaning of the space, general washing of the interior, removal of window sashes and placement of plywood covers for security, doors will be fitted with temporary locks, and any damaged metal along the edges will be repaired.  Phase 1B work is estimated to cost $38, 850.00 and will include jacks to lift the structure, removal of the old floor system, rebuild the joists and floor system, build new piers under the floor system, dispose of all waste, and cover the newly built floor system.  Phase 1A is necessary during FY 2011/2012 to protect the structure from the weather and potential vandalism.   The structure could then sit safely for an extended period of time if necessary before the next phases would be funded and started.

Mayor Riemann noted that he is soliciting historical information from a variety of sources for the Gladstone Academy property.  He is also researching grant opportunities to assist in the funding of future restoration phases for the property.

Mayor Riemann requested that a Motion be made to approve the SHM Phase 1A work for FY 2011/2012 in order to protect the structure.  Funding of the $12,850.00 would require a FY 2011/2012 Budget Amendment for the expenditures.  Gulledge made the Motion to approve the SHM Phase 1A work for the Gladstone property and also to amend the FY 2011/2012 Budget to include this expenditure of $12,850.00.  Herron seconded the Motion and it was approved by a 3/0 vote.

Community Building Up Fit Update:  Mayor Riemann noted that he and Burrage had installed the set of three (3) handicap grab bars, adjusted the height of both bathroom sinks, installed the sink pipe insulation to both bathroom sinks, and changed the bathroom door handles to lever handles per ADA requirements.  The 911 property address was installed on the outside of the building and two (2) fire extinguishers were installed as required per the Fire Marshal.  Two (2) smoke and carbon monoxide detectors were also installed.

Inspection items remaining to be completed include the HVAC and electrical items, replacing the bathroom toilet seats, installing the handicap parking signage, lengthening the bottom of the concrete walkway pad, and installing a walkway railing on the outside of the walkway.  The Village intends to continue to make progress on these remaining items to close out the inspection items noted per the October 2011 inspection by Stanly County Central Permitting.

Powell Bill Sidewalk Project Update:  Mayor Riemann reported that the NCDOT estimate for the Powell Bill sidewalk project remains at approximately $100,000.00 for a five (5) foot sidewalk.  NCDOT will continue to work with the Village to explore ways to address the $23,000.00 funding difference.    Work would be scheduled to start Spring 2012 utilizing the $77,000.00 in Powell Bill funds which need to be spent by June 30, 2012.

Mayor Riemann has a proposed Easement document being reviewed by our Attorney.  Homeowners along the sidewalk route would need to sign this document.  Discussions with homeowners indicate their support.

Community NCDOT Sidewalk Grant Submission:  Mayor Riemann reported that he had worked with Dana Stoogenke, Rocky River Rural Planning Organization (RRRPO), and the Mayors of Richfield and New London to submit a NCDOT grant on December 2, 2011 requesting funds for community sidewalk planning.  If we are selected, the grant will be awarded in May 2012.  We appreciated the Village’s support in providing letters of support that accompanied the grant application.

Carolina Thread Trail Grant Update-Next Meeting Monday, January 9, 2012 2PM:  Mayor Riemann noted that we had included the Minutes from the November 14, 2011 Carolina Thread Trail Steering Committee meeting for Council’s review in the December 12, 2011 Council packet.  All grant and matching funds have been deposited in a bank account at First Bank.

Sewer Trunk Line Update/Engineering Selection:  After approving the qualifications of Chambers Engineering at the November 14, 2011 Council meeting, the firm subsequently submitted an estimate to determine the cost of sewer for the Village which totaled $8,955.00.  Council had previously approved a FY 2011/2012 Budget amount of no more than $10,000.00 once a contract had been negotiated with a qualified consultant.  Chambers Engineering proposed to analyze the project in three (3) phases which are listed as follows:

  1. Curl Tail Creek Outfall Sewers
  2. Wesley Chapel Collection Sewers
  3. Downstream Sewer Analysis

Mayor Riemann commented that property on Wesley Chapel Road would have to have sewer before it could be developed further.  There was Council discussion regarding whether to perform all three (3) phases or only two (2) phases (1 & 3).  It was concluded by Council that all three (3) phases should be conducted at the same time.  Since the bid from Chambers Engineering for the sewer line cost estimate came in under the cost parameters previously approved by Council, Herron moved to approve the contract with Chambers Engineering for $8,955.00 and to modify the FY 2011/2012 Budget to include the expenditure.  Riemann seconded the Motion and it was approved by a 3/0 vote.

New Member for Planning Board and Board of Adjustment:  Mayor Riemann advised Council that Mark Stephenson agreed to serve on the Planning Board and Board of Adjustment pending Council’s approval.   Mandy Barringer resigned from both Boards after the October 13, 2011 meetings.  Herron made the Motion to approve the appointment of Mark Stephenson to serve on the Planning Board and Board of Adjustment.  Gulledge seconded the Motion and it was approved by a 3/0 vote.

Other Business:  There was no other business to discuss.

 Closed Session Discussion:  Mayor Riemann requested a Motion to go into Closed Session for purposes allowed by State Statute 143-318.11 (a)(5).  Herron made the Motion to go into Closed Session.  The Motion was seconded by Gulledge and was approved by a 3/0 vote.

 Adjournment:  The meeting was adjourned at 8:45PM.

The next Council meeting is scheduled for Monday, January 9, 2012 at 7PM at the Community Building.  This will be a joint meeting with the Planning Board and Board of Adjustment members.

 

 

 

 

Minutes Village Council November 14, 2011

Present: Michael Riemann, Mayor Michael Herron, Mayor Pro-Tem Michael Burrage, Finance Officer Pam Humphrey, Clerk

Call to Order: Mayor Riemann called the meeting to order at 7:10 PM declaring a quorum present.

Moment of Reflection/Introspection:

Introduction of Visitors: Erik McGinnis, Interim Police Chief

Approval of Agenda: Mayor Riemann requested that the Agenda be amended to allow Erik McGinnis, Interim Police Chief, to make a request for a Staff Promotion after the Administrative Report Agenda item was concluded. Herron made a Motion to approve the amended Agenda for the meeting. The Motion was seconded by Burrage and was approved by a 3/0 vote.

Approval of Minutes from October 10, 2011 Council Meeting: Burrage made a Motion to accept the October 10, 2011 Minutes with no revisions. The Motion was seconded by Herron and was approved by a 3/0 vote.

Administrative Report: Mayor Riemann and Pam Humphrey, Clerk, presented the Administrative Report covering October 11, 2011 through November 14, 2011. The presentation included a recap of the meetings attended by the Mayor. The Clerk reported the status regarding the following items: • June 30, 2011 Audit-Due December 1, 2011 • County Building Inspections at the Community Building • General results/trends regarding returned Village surveys (Survey Results to be presented at December Council meeting) • Carolina Thread Trail (CTT)/Village of Misenheimer lead municipality financial status (Bank account opened, initial deposit from CTT made and Village, Richfield, and New London deposits of match monies to be made 11/16/11

Mayor Riemann added an additional item to the Administrative Report as the Centralina Council of Government (COG) requested a confirmation of the primary and alternate contacts for the Village. It was discussed and determined that Mayor Mike Riemann would remain the primary contact. Mike Herron volunteered to be the designated alternate for the quarterly meetings held in Charlotte.

Mayor Riemann also commented on the success of the Village community BBQ held Saturday, October 29, 2011. It was an enjoyable event and everyone’s help was greatly appreciated. However, Council agreed that a better contact list of the “Friends” of the Village should be developed in order to have a broader base of potential attendance.

Police Department Staff Promotion Request: Erik McGinnis, Interim Police Chief, requested that Officer John Brady, Jr. be promoted from Officer status to Sergeant and accordingly increase his rate of pay. Interim Police Chief McGinnis stated that Officer Brady has been satisfactorily performing numerous additional duties. Herron made the Motion to approve the Interim Police Chief’s promotion request. The Motion was seconded by Burrage and was approved by a 3/0 vote.

Interim Police Chief Erik McGinnis commented on the October 2011 Police Report presented to Council. He remarked that Police stops were up from September 2011 as the Officers had more time to patrol since the Pfeiffer University Fall semester is in full swing.

Gladstone Academy Restoration Update: Mayor Riemann presented a portion of the report delivered to the Village by Mr. Terry Wilbur of Southern Home Management, Inc. (SHM). SHM toured and evaluated the Gladstone property on October 10, 2011. SHM proposed six (6) phases of restoration. A bid of $48,700.00 was submitted for the First Phase which is intended to accomplish the following: • Clean and secure the building • Repair the roof to protect the inside of the structure from leaking water and animal access • Restore the foundation piers, window sills, and flooring • Remove the old windows and fit plywood covers over the window openings • Fix the doors and provide locked access to the building

Mayor Riemann indicated that the Council could explore performing half of Phase 1 during FY 11/12 to secure and protect the structure and to perform the other half of phase 1 during early FY 12/13. Discussions will be conducted with SHM to determine the feasibility of this approach and will be reported back to Council at the December 12, 2011 Council Meeting. It was also discussed that the Council should finalize the eventual use of the Gladstone Academy building since it cannot be used as a church per restrictions in the Deed. No Trespassing signs were installed on the Gladstone property.

Community Building Permit Inspection Update: Pam Humphrey, Clerk, advised Council that the Community Building had been inspected by the Stanly County Building Inspector and the Fire Marshal. The following items were noted that needed attention: • Various Americans with Disabilities Act (ADA) related items (bathrooms, door handles, access ramp, handicap parking) • Fire inspection items (Fire extinguishers and 911 address plate) • HVAC and electrical items

Mayor Riemann commented that the vendors completing the original work at the Community Building would be contacted to advise them of the items needing further attention so that the Stanly County inspection process can be completed. Some items will be completed by the Village (fire extinguishers, 911 address, sinks installed to ADA height specification, sink pipe insulation, toilet seat cover removal, bathroom grab bars, and bathroom lever door handles).

Powell Bill Sidewalk Project Update: Mayor Riemann reported that he continues to work with NCDOT and Village property owners to facilitate utilizing the approximately $77,000.00 in Powell Bill funds for sidewalks. The Powell Bill funds must be expended by 6/30/12. In working with NCDOT, all ADA sidewalk requirements must be met. The initial estimate from NCDOT was approximately $100,000.00. This is approximately $23,000.00 greater than the Village Powell Bill fund balance of approximately $77,000.00. NCDOT is revisiting their estimate and funding sources to determine if the Village can get all of the proposed sidewalks built and to not have to consider utilizing General Funds for a funding shortage. Herron noted that he would prefer to utilize General Funds vs. shortening the distance of sidewalks if NCDOT needed more funds than our current Powell Bill fund balance.

Community NCDOT Sidewalk Grant Update and Resolution: Mayor Riemann stated that he had worked with Dana Stoogenke, Rocky River Rural Planning Organization (RRRPO) and the Mayors of Richfield and New London regarding submitting a NCDOT grant request for community sidewalk planning. The Communities are being asked to express their support of obtaining this grant via letters of support addressed to NCDOT. The Village is intended to be the lead municipality of the Community group. Mayor Riemann emphasized the importance of coordinated community sidewalk planning to complement the community Carolina Thread Trail corridor design planning.

Mayor Riemann requested the Village approval of a Resolution endorsing the joining of the Town of New London, the Town of Richfield and the Village of Misenheimer to apply for a NCDOT pedestrian planning grant. Herron made a Motion to approve the Resolution. Burrage seconded the Motion and it was approved by a 3/0 vote. The signed Resolution will be submitted to Dana Stoogenke, RRRPO, for final submission to NCDOT along with the grant application and letters of support by November 28, 2011.

SR1599 Colony Road Apts Road Maintenance Responsibility Transfer from NCDOT to Village Update: Mayor Riemann stated that the signed paperwork for the Village to take over the maintenance of this road had been submitted to NCDOT. He advised that the Village should hear back from NCDOT in one to two months. Once the Village has this road listed as our maintenance responsibility, the Village will pursue being included again for Powell Bill funding.

Speed Bump and Speed Limit on Merner Terrace: Mayor Riemann worked with NCDOT to obtain a Certification of Municipal Declaration to Enact Speed Limits and Request for Concurrence for Merner Terrace. The speed limit is to be stated and enforced at 25 MPH for cars and trucks. Herron made a Motion to approve the Speed Limit Ordinance for Merner Terrace Road. Burrage seconded the Motion and it was approved with a 3/0 vote.

The speed bump situation on Merner Terrace requires there to either be speed bumps or have none at all. Council discussion ensued regarding possibly shaving the speed bumps down or how they could get removed. Mayor Riemann will research who may be able to assist the Village for either option and report back to Council at the Monday, December 12, 2011 Council Meeting.

Carolina Thread Trail (CTT) Grant Update from November 14, 2011 Steering Committee Meeting:

Mayor Riemann and Pam Humphrey, Clerk, attended the CTT initial Steering Committee meeting on Monday, November 14, 2011 at the New London Community Building. Representatives from Stewart Engineering and the CTT attended the meeting. Nine out of thirteen Steering Committee members attended the initial meeting. It was determined that Stanly County should be represented at the CTT meetings since they currently have a portion of the CTT in their jurisdiction. In addition, at some point the Village of Misenheimer Police Department should be included in the CTT discussions as they are the only public safety agency of the three communities. Stewart Engineering presented a video regarding the current eighty (80) miles of trail and the long term goals of the CTT. The following items were discussed: • Possible Trail Concerns (Safety, Impacts on Property Values, Liability, Maintenance, Property Condemnation, Increase in Business and Possible Influx of New Businesses) • Possible Trail Usage (Bikers, Hikers, Walkers, Equestrian, ATV) • Possible Trail Surface Options (Soft vs. Hard, Requirements in Flood Plain environments) • Possible Trail Corridor design flexibility during this design phase

The next CTT meeting is planned for January 9, 2012 at 2:30PM. The Community grant must completed by September 2012.

Sewer Trunk Line Update/Engineering Selection: Mayor Riemann prepared a technical request for proposal document intended to obtain Village sewer feasibility quotes from qualified firms. We were informed that there is a NC Statute that requires the Village to select a qualified engineering firm first. The Village must then negotiate a contract with the selected firm. If an agreement cannot be negotiated, then another qualified firm must be selected. Negotiations will then begin with the new firm. This process ensues until an acceptable contract has been negotiated with a qualified firm.

Prior to the meeting, emails were sent to the Council to review the qualifications of the following engineering firms: • Chambers Engineering (Does work for Stanly County) • Salisbury Engineering & Planning

Mayor Riemann indicated that both firms come well recommended.

Mayor Riemann requested a Motion be made to select a firm to begin negotiations. Herron made a Motion to select Chambers Engineering. Burrage seconded the Motion and it was approved by a 3/0 vote.

The new owner of Clearview Apartments has submitted a letter of support to the Village to study the feasibility of sewer for the Village.

Election Results/Council Election of Mayor, Mayor Pro Tem, and Finance Officer: Jim Gulledge and Mike Burrage were re-elected to the Council for a two (2) year term in the November 2011 elections. The following are the results of the Council elections:

Position Candidate Motion Second Vote Mayor Mike Riemann Herron Burrage 3/0 Mayor Pro Tem Mike Herron Burrage Herron 3/0 Finance Officer Mike Burrage Burrage Herron 3/0

Other Business: Newly re-elected Mayor Riemann proposed that there be more Council collaboration with the Planning Board. The Planning Board’s next meeting is scheduled for Thursday, January 12, 2012. Mayor Riemann proposes securing a replacement for the Planning Board Chair position as Mandy Barringer resigned her Chair position in October 2011. Mayor Riemann indicated that he would contact the candidates discussed at the Council meeting to determine their availability and interest.

Adjournment: The meeting was adjourned at 8:40PM.

The next Council meeting is scheduled for Monday, December 12, 2011 at 7PM at the Community Building.

Minutes Village Council October 10, 2011

Present: Michael Riemann, Mayor Michael Herron, Mayor Pro-Tem Michael Burrage, Finance Officer Jim Gulledge, Council Member Peter Edquist, Council Member (Arrived at 7:29PM) Pam Humphrey, Clerk

Call to Order: Mayor Riemann called the meeting to order at 7:00 PM declaring a quorum present.

Moment of Reflection/Introspection:

Introduction of Visitors: Erik McGinnis, Interim Police Chief

Approval of Agenda: Herron made a motion to approve the Agenda for the meeting. The motion was seconded by Burrage and was approved by a 4/0 vote.

Approval of Minutes from September 12, 2011 Council Meeting: Burrage made a motion to accept the September 12, 2011 Minutes with no revisions. The motion was seconded by Herron and was approved by a 4/0 vote.

Wesley Chapel Community Issue: Erik McGinnis, Interim Police Chief, noted that since the last Council Meeting that that the rental property on Wesley Chapel Road has been less disruptive. The Misenheimer Police Department has made a proactive and concerted effort to regularly patrol that area of Wesley Chapel Road. Interim Police Chief McGinnis noted that the Police Department prefers to act on a disturbance complaint from a citizen. Mayor Riemann advised that he had the property owner’s contact information and would contact them to advise them of the disturbance pattern at their rental property should the disturbances continue.

Interim Chief McGinnis noted that if the Village had a Nuisance Ordinance the Police Department could issue municipal tickets with a monetary fine attached. However, this may require more court appearances to defend the ticket.

Administrative Report: Mayor Riemann and Pam Humphrey, Clerk, presented the Administrative Report covering September 13, 2011 through October 10, 2011. The presentation included a recap of the meetings attended by the Mayor and various reports completed and filed on behalf of the Village.

The Mayor advised that he had attended a Flood Plain meeting in Albemarle representing the Village as the Flood Plain Officer. Training is required for the Flood Plain Officer at least every other year. The Village must show that we are actively managing our flood plain zones.

The Mayor also advised that he had attended a meeting with the Rocky River Rural Planning Organization (RRRPO) and the NC Department of Transportation (NCDOT) Transportation Improvement Plan (TIP) to provide RRRPO point values to road work to be done by NCDOT for those counties included in the RRRPO (Anson, Stanly, & Union). The group assigned high RRRPO points to NC Highways 52 and 49.

The Mayor advised that he had attended a Local Government Liaison meeting where he stressed the county’s need to consider water and sewer infrastructure planning.

The Mayor, acting as the Interim Zoning Officer, also advised that the Village he was managing the following zoning related projects: • Connie Porter’s Tanning Salon • Pfeiffer University’s signs, sign lights, and window replacement • Renovations at the Royer house on Pfeiffer Place

Pam Humphrey, Clerk, advised that Maxton McDowell, CPA and his staff person performed audit field work onsite for 1 ½ days on October 5 through October 6, 2011. The Village will provide additional information needed in time for the final audit reports to be issued.

The Clerk noted that she continues to work on the Cash Management Policy per the LGC203 for the Village and intends to discuss this with the auditors. The Fall Newsletter and the Services Survey are to be mailed by the end of this week.

Police Update from Interim Chief McGinnis: The Interim Police Chief presented the September 2011 Misenheimer Police Department Report to the Council. He noted that September was the first full month of students on campus so there was a rise in student parking citations and larcenies. He noted that 34 cars had been stopped in the Village and that only 12 State citations were written. He indicated that continued emphasis would be placed on stopping and citing vehicles violating the speed limit within the Village.

Interim Police Chief McGinnis also noted that on August 31, 2011 that Officer Hatley stopped a vehicle being driven by a male who was accompanied by a female passenger whereupon marijuana, cash, and a gun were seized. The Village will receive some of the cash back as part of the NC Department of Revenue’s Unauthorized Substance Distribution that can be used for specified public safety needs.

Interim Police Chief McGinnis noted that the Misenheimer Police Department was requested to come to Clearview Apartments (previously DavidCyn Apartments) to observe evictions. The property was recently purchased by a new owner and it is being cleaned up and renovated.

Speed Bump and Speed Limit on Merner Terrace: We discussed this item out of order while Interim Chief McGinnis was present at the meeting. Herron noted that the speed bump is too big so that cars drag crossing over it. Mayor Riemann noted that this road is maintained by NCDOT. Interim Chief McGinnis noted that the only speed limit sign is a Pfeiffer University sign instead of a state issued speed limit sign. Mayor Riemann noted that the road was engineered for a 25MPH speed limit. Mayor Riemann will advise NCDOT officials of this situation at the next RRRPO Technical Coordinating Committee (TCC) meeting to be held Monday, November 7, 2011.

Gladstone Academy Restoration Update: Mayor Riemann advised that the grading and seeding of the lot has been completed. Mayor Riemann has not been able to get a response from the NC State Historic Preservation Office for preservation/restoration advice. Terry Wilbur of Southern Home Management (General Contractor) in Greensboro was referred to the Village by the Stanly County Museum. This firm was involved in the Snuggs Home restoration in Albemarle. The Mayor met with Mr. Wilbur 10/10/11 whereupon Mr. Wilbur spent the morning examining the Gladstone Academy property inside and out. He was impressed by the building’s condition and some of the unique architectural features. Southern Home Management will provide an assessment of the property and an estimate to preserve/restore it for the Council’s review. The Village has spent approximately $5,025.00 toward preservation/restoration during FY 11/12

Now that the building is more visible from the road, the Village needs to put up “No Trespassing” signage. The doors and windows may also need securing from the elements if the preservation/restoration is scheduled for a later start date.

Edquist requested that the Village contact the adjacent property owners to determine their current interest in donating or selling the lot adjacent to Gladstone Academy to use as a possible park location. Mayor Riemann indicated that he would contact the property owners.

Sidewalk & Possible Community Sidewalk Planning Grant Update:

Sidewalk Project using Powell Bill Funds: Mayor Riemann advised that he had talked with all of the effected homeowners but one along the sidewalk route. The sidewalk route consists of the existing sidewalk along Hwy 52 to Pfeiffer Place and the new section that would be built from Pfeiffer Place to the Village limits at the Substation. The overall reaction for request of land for an easement for the possible five or six foot sidewalk has been positive. NCDOT has been onsite in the Village to examine the proposed sidewalk path and will provide us a construction estimate in the next couple of weeks. NCDOT has advised the Village that a blanket easement should be able to be obtained that will require being recorded. A survey should not be required. Some water meters may need to be relocated.

Possible Community Sidewalk Planning Grant: Mayor Riemann has been exploring the possibility of a community (Village of Misenheimer/Richfield/New London) sidewalk planning grant which is separate from the Powell Bill sidewalk project. Dana Stoogenke with RRRPO is assisting us with this endeavor. NCDOT is looking into our eligibility and whether they will accept a community request. Edquist asked if obtaining a Resolution of support from Richfield and New London would help. Mayor Riemann indicated that it would be up to the state to agree to a community grant situation. It appears that some community grant situations have worked well and others have not. It is important to note that a community grant of this type requires no municipal match funds.

Possible Road Maintenance Responsibility Transfer from NCDOT to Village and Resolution:

Mayor Riemann advised that he has been researching with the NCDOT regarding the Village taking over the maintenance of SR1599 (Colony Road). The road is in good shape and this will allow the Village to continue to receive Powell Bill funds. Herron asked if the road could eventually be renamed. Mayor Riemann affirmed that we could eventually rename the road. Mayor Riemann indicated that this would mean that the Village would also be responsible for mowing and possible snow and ice removal.

Gulledge made the motion to approve the Resolution to take over the road maintenance of SR1599. Herron seconded the motion and it was approved by a 5/0 vote.

Carolina Thread Trail Grant Award September 15, 2011:

The Village was notified that we had been awarded the Carolina Thread Trail (CTT) community (Village of Misenheimer/Richfield/New London) corridor design grant ($20,000 grant award plus $10,000 total contributed equally be each community ($3,333.33 each)) as of September 15, 2011. The Village will be the lead municipality providing accounting for the grant. Work on the grant must be completed in one year. Stewart Engineering, Inc. will be the corridor design engineers for the project.

Herron made the motion to accept the CTT grant award and the design contract with Stewart Engineering, Inc. Burrage seconded the motion and it was approved by a vote of 5/0.

Discussion ensued among the Council members regarding possible CTT Committee members from the communities. The following are confirmed for members from the Village: • Mike Riemann, Mayor • Peter Edquist, Council Member • Quinton McKissick, Pfeiffer University Director of Outdoor Leadership and Recreation

Other citizens will be considered to fill all of the open and available Village CTT Committee positions.

Sewer Trunk Line Update: Mayor Riemann has been working with Andy Lucas, Stanly County Manager, discussing a possible sewer trunk line in to the Village. The new owner of the Clearview Apartments has been inquiring as their package plant has issues. Mayor Riemann commented that in his research that he has noted that sewer is not usually financially viable for a municipality without industrial and residential customers. He commented that the Village may need to seriously discuss whether they want to be a community with sewer or not.

Mayor Riemann is preparing a technical document that needs to be submitted in order to secure engineering study bids to estimate the cost of obtaining a sewer trunk line.

Fall Cookout Discussion/Planning:

The Village will again schedule the community cookout for the last Saturday in October which falls on October 29, 2011. The BBQ pork and chicken will be cooked off-site and will then be brought to the Community Building to be served in steamers. This method will be less expensive than cooking the pork onsite at the Community Building as has been done in the past. Council members will meet at the Community Building on Fri, 10/28/11 at 5:30PM to prepare for the event.

Other Business: Edquist mentioned that the land on Wesley Chapel Road looked like it was back up for sale. He agreed to inquire regarding the current status and report back to the Council.

Adjournment: The meeting was adjourned at 8:44PM.

The next Council meeting is scheduled for Monday, November 14, 2011 at 7PM at the Community Building.

Minutes-Village Council September 12, 2011

Present: Michael Riemann, Mayor Michael Herron, Mayor Pro-Tem Michael Burrage, Finance Officer Jim Gulledge, Council Member Pam Humphrey, Clerk

Call to Order: Mayor Riemann called the meeting to order at 7:01 PM declaring a quorum present.

Moment of Reflection/Introspection: Introduction of Visitors: Erica Benjamin with Stanly News and Press (recording the meeting) and Ann and Paul Key, residents of the Village.

Approval of Agenda: Herron made a motion to approve the Agenda for the meeting. The motion was seconded by Burrage and was approved by a 4/0 vote.

Approval of Minutes from August 8, 2011 Council Meeting: Herron made a motion to accept the August 8, 2011 Minutes with no revisions. The motion was seconded by Gulledge and was approved by a 4/0 vote.

Wesley Chapel Community Issue: Ann and Paul Key, residents of the Village residing on Wesley Chapel Road appeared before the Council to discuss the recent situation with the rental property across the street from their home owned by Ms. Joines. The Keys stated that the rental property has a history of being rented to Pfeiffer University students. The Keys explained that there have been loud parties at the rental house since school started this Fall at Pfeiffer. In particular, a party on Saturday, September 10, 2011 became loud at approximately 9:30PM. The Keys estimated approximately one hundred (100) people walking to the rental property where the party was located. The noise at the rental property continued to be so loud that the Keys contacted the Village Police at 11:15PM and again at midnight.

Officer Thompson was on duty Saturday, September 10, 2011 and visited the rental property three (3) times that evening. His Miscellaneous Incident Report states that he did not notice any noise or any possible underage drinking.

The Keys made phone calls and/or sent emails to the President of Pfeiffer and the Pfeiffer athletic coaches to advise them of the party at the rental property. Pictures of the rental property after the party were also taken by the Keys and emailed to the Village. The Keys contend that the parties at the rental property are a nuisance to the neighborhood.

The Mayor advised that he would work with the Village Chief of Police to develop a strategy to privately resolve this situation and contact the Keys regarding the strategy.

Administrative Report: Mayor Riemann and Pam Humphrey, Clerk, presented the Administrative Report covering August 8, 2011 through September 12, 2011. The presentation included a recap of the meetings attended by the Mayor, Clerk, and Council member (Edquist-Stanly County Convention and Visitors Bureau (CVB)) and various reports completed and filed on behalf of the Village.

Additional quotes for maintenance to the Village office building originally tabled to be discussed at the September 12, 2011 Council Meeting were re-scheduled for the October 10, 2011 Council Meeting.

The Mayor advised that he had been working with Richfield, New London, and Dana Stoogenke, Rocky River Rural Planning Organization (RRRPO) to apply for a sidewalk planning grant. This grant is not applicable to the Powell Bill related sidewalk project(s).

Pam Humphrey, Clerk, advised that the audit to be performed by Maxton McDowell, CPA for the June 30, 2011 fiscal year-end was planned for the week of October 3, 2011 as the financial records had been received back from Greg Blake, CPA. The auditors have requested a document outlining the accounting procedures utilized during FY 2010/2011. The Clerk prepared a draft for the Mayor, Finance Officer, and Mayor Pro-Tem’s review and comment. She also noted that she had started work on the Cash Management Policy per the LGC203 for the Village and intends to discuss this with the auditors when they are on-site in October 2011. She plans to have a draft of the policy to discuss at the October 10, 2011 Council Meeting. The Clerk announced that the Village’s Section 125 Premium Only Plan (POP) required updating due to IRS changes. In addition, the Clerk advised that she is examining vendors that may qualify for electronic payment and will advise the Mayor and the Finance Officer of those that may qualify.

Gladstone Academy Update: Mayor Riemann advised that debris from inside the building has been removed. There are potential interior and exterior structural issues to be examined more fully. It was also noted that large tree limbs were removed from an oak tree near the near the building in order to protect the building from damage from these low hanging limbs. The property is scheduled to be completed for grading and grass seeding the week of September 19, 2011. The Mayor estimates that approximately $4,300.00 has been spent so far. The Mayor has also emailed the State Historical Society to get their assistance regarding further restoration.

Sidewalk Discussion: Mayor Riemann advised that he had retained Brown, Brown & Brown, P.L.L.C. as attorneys to research the property records along US 52 where the existing four (4) foot wide sidewalk is located. The Village has spent $400.00 for initial attorney fees. This property is part of the original Pfeiffer University neighborhood. The neighborhood covenants require at least a four (4) foot sidewalk. The Village would like to replace the existing sidewalk with a five (5) foot sidewalk that would meet the five (5) foot Powell Bill sidewalk planned for the sidewalk section from Pfeiffer Place to the Substation at the Village limits. Burrage commented that perhaps the Village should consider just repairing the existing four (4) foot sidewalk that would meet the five (5) foot Powell Bill sidewalk. Mayor Riemann commented that five (5) foot sidewalks allow most pedestrians to walk side by side vs. in a single file which is less preferable.

Mayor Riemann recommends that he talk with each of the property owners regarding the sidewalks. In addition, he requested the Council approve an additional $5,000.00 to $6,000.00 in attorney fees for further legal consultation and research. Gulledge made the motion to approve the additional attorney fees requested by Mayor Riemann. Riemann seconded the motion and it was approved by a 4/0 vote.

Mayor Riemann continues to work on the Powell Bill related sidewalk project(s). He is scheduled to attend a Powell Bill session sponsored by the NC Metro Mayors in Greensboro Tuesday, September 13, 2011.

TCC/TAC Alternate Designation for Rocky River Rural Planning Organization (RRRPO):

Pam Humphrey, Clerk, was nominated as the alternate for the RRRPO Technical Coordinating Committee (TCC). Peter Edquist, Council Member, was nominated as the elected official alternate for the RRRPO Technical Advisory Committee (TAC). Gulledge made the motion to accept the nominations as noted above. Herron seconded the motion and it was approved by a 4/0 vote.

Carolina Thread Trail Committee Selection: As of the September 12, 2011 Council Meeting, the Village had not been notified regarding their possible grant award for the Carolina Thread Trail. However, we are encouraged that we may be seriously considered for the grant. There was Council discussion regarding the possibility of tweaking the location of the trail route should we be awarded the grant.

The design firm noted within the grant suggested that we consider residents to serve as Committee members. The Council discussed several community members to contact to ask for their commitment should the Village be awarded the grant. We hope to be advised of the award of the grant before the end of September 2011.

Fall Cookout Discussion/Planning:

The Village will again schedule the community cookout for the last Saturday in October which falls on October 29, 2011. Burrage has contacted the vendor that will cook the BBQ pork. The pork will be cooked off-site and will then be brought to the Community Building to be served in steamers. This method will be less expensive than cooking the pork onsite at the Community Building as has been done in the past. We have been advised that the Open Door Baptist Church will be utilizing the same vendor for their BBQ chicken fund raiser scheduled for Friday, October 28, 2011. Additional planning for this event will occur at the October 10, 2011 Council Meeting.

Waste Management Special Pickup Schedule (Bulk Waste/Leaves):

Waste Management has the Village scheduled for the following fall special pickups:

Bulk Waste: Tuesday, October 25, 2011

Yard Waste: Tuesday, November 15, 2011

The Village plans to include information for residents regarding what to include or exclude for these special pickups in the Fall Newsletter expected to be delivered to residents late September, 2011.

Newsletter Items:

The Council discussed including the following items in the Fall 2011 Newsletter: • Waste Management special pickup dates for Fall 2011 (as noted above) • Community Cookout Saturday, October 29, 2011 • Mayor’s radio show on 1010AM • Reverse 911 and Blackboard Connect call usage • Sidewalk project(s) status • Gladstone Academy renovation status • Survey of Village services to be prepared by Gulledge

Letter of Endorsement for the Centralina Council of Governments (CCOG) Sustainable Communities Regional Planning Grant: Mayor Riemann requested that the Council endorse the CCOG’s grant endorsement request in an effort to support planning for the county’s future. Burrage made the motion to approve the letter of endorsement. Herron seconded the motion and it was passed by a 4/0 vote.

Sewer Trunk Line Discussion: Mayor Riemann advised that he had talked with Paul Smith who recently purchased the DavidCyn Apartments. Mr. Smith was interested in accessing public sewer for his property which is in the northern portion of the Village limits along US 52. Mayor Riemann had talked with Andy Lucas, Stanly County Manager, regarding bringing a sewer trunk line in to the Village. A rough estimate of possibly $250,000.00 was noted to bring a sewer trunk line in to the Village. Mayor Riemann suggested that the Village should discuss the sewer situation with all large land owners of the Village to determine their interest and then get back with Andy Lucas.

Mayor Riemann recommended that the Village pursue having an engineer examine the extension of a sewer trunk line. The Mayor estimated that an engineering study may cost between $5,000.00-$10,000.00. Burrage commented that light manufacturing would require sewer facilities. Gulledge commented that there have been many discussions regarding keeping the Village small, quiet, and rural. Burrage recommended that the engineering study be bid out and then the Council could approve the specific amount for the study. Herron made the motion to request bids for an engineering study for a sewer trunk line for the Village. Burrage seconded the motion and it was passed by a vote of 3/1 with Gulledge abstaining.

Other Business: Gulledge asked about the sirens he heard on Sunday, September 11, 2011. There were numerous emergency vehicles at the Gray Stone Day School. It appears that there was a suspected chlorine leak at the school. It was explained that the Richfield/Misenheimer Volunteer Fire Department is responsible for calling in or off all emergency responders. Gulledge requested that we consider utilizing the Blackboard Connect Notification system to advise residents to remain away from the emergency site and to advise them regarding the situation. Mayor Riemann noted that the Village is considering utilizing the notification system for a variety of purposes. However, we need to get updated contact information from residents to effectively utilize the system capabilities.

There was no other business to discuss.

Adjournment: Herron made the motion to adjourn the meeting at 8:38PM. Burrage seconded the motion and it was approved by a 4/0 vote.

The next Council meeting is scheduled for October 10, 2011 at 7PM at the Community Building.

Minutes

Village  Council

August 8,  2011

Present:               Michael Riemann, Mayor

Michael Herron, Mayor Pro-Tem

Peter  Edquist, Council Member

Jim  Gulledge, Council Member

Pam  Humphrey, Clerk

Call to Order:     Mayor Riemann called the meeting to  order at 7:00 PM declaring a quorum present.

Moment of  Reflection/Introspection:

Introduction of  Visitors:  Don Burris with Stanly  News and Press (recording the meeting) and Erik McGinnis, Village of Misenheimer Interim Police Chief.

Approval of  Agenda:  Edquist made a motion to  approve the Agenda for the meeting.  The  motion was seconded by Riemann and was approved by a 4/0 vote.

Approval of  Minutes from July 11, 2011 Regular Council Session and Public Hearing:  Gulledge made a motion to accept the July 11, 2011 Minutes with no revisions.  The  motion was seconded by Riemann and was approved by a 4/0 vote.  A minor typo was noticed subsequent to the  approval of the minutes.  It was  corrected and the Minutes were signed by the Mayor and Clerk.

Administrative  Report:   Mayor Riemann and Pam Humphrey, Clerk,  presented the Administrative Report covering July 12, 2011 through August 7,  2011.   The presentation included a recap of the  meetings attended by the Mayor, Clerk, Council member (Edquist-Stanly County Convention and Visitors Bureau), and Planning Board member (Henderson-Zoning  training coordinated by New London) and various reports completed and filed on  behalf of the Village.  The Mayor  reported that a quote had been obtained to make minor repairs and to paint the inside and/or outside portions of the Community Building and the Village Police  Building.  The quote came in higher than  expected.  More quotes will be obtained  to discuss at the next Council Meeting scheduled for September 12, 2011.

Mayor Riemann also commented on the new crosswalk planned  by DOT at Pfeiffer University.  The old  crosswalk will remain and the two lights will now be of a different variety, timed  to operate in tandem for pedestrians crossing NC Highway 52.  In addition, Mayor Riemann stated that the  Volunteer Fire Department requested to paint the pavement with a hydrant symbol  in order to quickly direct fire fighters to the water hydrants.  Council decided it would have no problems  with the hydrant marking as long as the NC Department of Transportation (NCDOT) and Pfeiffer University had no issues.

Mayor Riemann discussed the Village’s policy and response  to donation requests.  The Council stated  that they would prefer for the Mayor and Clerk to initially screen donation  requests with a preference for those within the Village limits to be given  preference for presentation to the Council.

The Financial Items listed in the Administrative Report  were discussed by Pam Humphrey, Clerk, later in the meeting as a part of the Financial Matters Agenda Item.

Police Report for July 2011:  Erik McGinnis, Interim  Police Chief, presented the July 2011 Misenheimer Police Report.  The report recaps campus and state citations,  reports filed, and fire drills.  Edquist  asked McGinnis if the Village can utilize the speed trailer more often.  McGinnis responded that the Police Department  is analyzing requests to utilize the speed trailer in specific locations.  Edquist asked McGinnis if there are any  grants available for another speed trailer.  McGinnis responded that traffic statistics determine grant eligibility  and that he would continue to research grant opportunities.

Discussion of  Police Car Purchase for FY 2011/2012: Erik McGinnis, Interim Police Chief,  presented a Vehicle Report to discuss the possible addition of another vehicle.  Proposed vehicle options under  the NC State contract are as follows:

Full Size Vehicles Estimated Vehicle Cost

2012 Ford Police Interceptor (Available Spring 2012 on  Taurus frame)                      $25,000

2012 Dodge Charger (Smallest vehicle)                                                                                $21,587  (2011 cost/$1,900 savings)

2012 Chevrolet Caprice (Largest vehicle)                                                                              $25,273

Consider a used NC Highway Patrol vehicle                                                                          No estimate at this time

Vehicle Outfitting  (In addition to the cost of the vehicle)

Striping                                                                                                                                 $     550

Lighting (Prefer Slick top inside the vehicle)                                                                      $     850 (Roof = $1,175/$325 more)

Siren & control box for lights                                                                                                 $     450

Radio (Compatibility with other law enforcement required)                                         $     875

Console                                                                                                                                      $     380

Security Screen/Partition                                                                                                      $     500

In Car Camera/DVD System activated with emergency light usage                            $  4,995

Total                                                                                                                                         $ 8,600

 

Full Size Vehicles using Slick Top Lighting                                                                            Estimated Total Vehicle Cost

2012 Ford Police Interceptor (Available Spring 2012 on Taurus frame)                                                                                                                                          $ 33,600

2012 Dodge Charger (Smallest vehicle)                                                                                             $ 30,187

2012 Chevrolet Caprice (Largest vehicle)                                                                                          $ 33,873

Full Size Vehicles using Roof Mounted Lighting                                                               Estimated Total Vehicle Cost

2012 Ford Police Interceptor (Available Spring 2012 on Taurus frame)                                                                                                                                         $ 33, 925

2012 Dodge Charger (Smallest vehicle)                                                                                            $ 30,512

2012 Chevrolet Caprice (Largest vehicle)                                                                                         $ 34,198

Additional Costs to consider:

Mobile Data Terminal (MDT) for CAD/Dispatch                                                                          $ 3,500 – $ 4,500

CopVue Camera-Officer wears the camera & manually activates                                              $     800

Current Village of  Misenheimer Police Vehicles in Service:

1997 Ford Crown Victoria   (approximate mileage  125K)  Would assign to dummy/light duty.

2008 Ford Crown Victoria (approximate mileage    27K)   Would assign to daily duty.

2004 Ford Explorer 4WD  (approximate mileage    71K)   Would assign to inclement weather, tow &  backup duty.

A recap of the discussion regarding this Agenda item is as  follows:

  • Riemann commented that more information was necessary before a specific purchase recommendation could be made.  The Vehicle Report presented was intended as a starting point to begin the vehicle purchase discussions with the Council.  McGinnis intends to gather further information to present to the Council at future Council meetings.
  • McGinnis commented that he had not been able to inspect each vehicle to compare features to Village requirements.
  • Edquist recommended that the Village get a vehicle on order during FY 2011/2012.
  • Riemann commented that the FY 2011/2012 Budget could accommodate a lease or financing purchase arrangement in the $7, 000 total payments per year range.  In addition, the FY 2011/2012 Budget could be adjusted to accommodate a purchase with no financing.
  • Gulledge asked what the Village’s vehicle replacement measurement was.  McGinnis commented that the NC Highway Patrol replaces vehicles at the approximately 75,000 mile range.  The Village’s measurement is different due to the lower number of miles patrolled.
  • McGinnis emphasized that the on board camera and recording equipment should be seriously considered.
  • Riemann asked what other nearby law enforcement agencies utilized on board cameras and recording equipment.   McGinnis commented that the NC Highway Patrol, Badin Police and City of Albemarle Police utilize this type of  equipment.

Sidewalk Discussion:  Mayor Riemann presented the Sidewalk Recommendations document utilized at the July 14, 2011 Planning Board Meeting, the August 8, 2011 Sidewalk Project Cost Estimates (updated from the July 11, 2011 Planning Board meeting Sidewalk Project Cost Estimates), and the draft of the Minutes of the July 14, 2011 Planning Board Meeting to facilitate his presentation and Council discussions. Mayor Riemann recapped the following as it pertains to utilization of the Village Powell Bill fund balance of approximately $77,000.00 by June 30, 2012:

  • Since the Village currently does not maintain any roads, Powell Bill funding will be discontinued for FY 2011/2012.
  • The balance of our Powell Bill funds must be utilized on approved projects along public road right of way by June 30, 2012 or any remaining Powell Bill funds will revert back to the State.
  • In order to possibly be eligible to continue to receive Powell Bill funds in the future, it is recommended that we consider taking over .13 miles of SR1599 from NC Department of Transportation (NCDOT).  It would be preferable to take over this road’s maintenance after it has been paved or improved by NCDOT.
  • Richfield has agreed in principal to share the cost of paving a sidewalk in the extra-territorial jurisdiction (ETJ) with the Village.  This area encompasses public right of way between where the Village ends at NC Highway 52 South at the Substation and where the Richfield town limits begin on NC Highway 52  South.  This would allow a sidewalk to be in place from Pfeiffer University beginning at Pfeiffer Chapel at Merner Terrace to the shopping center in Richfield. The ETJ portion of the sidewalk is not eligible to be funded from Powell Bill funds.  It is estimated that the cost of the Village’s share of the sidewalk in the ETJ would cost approximately $15,000.00 to $20,000.00.
  • Richfield would also be responsible for sidewalk paving from their town limits on NC Highway 52 South to the shopping center.  Mayor Riemann will contact Richfield to confirm and if necessary request to formalize Richfield’s sidewalk paving commitment.
  • Sidewalk recommendations allow for a five (5) foot cement paved sidewalk.  This recommendation will require requesting additional right of way and will require legal assistance.  Powell Bill funds do not allow for the payment of legal fees.  Legal expenditures are estimated to cost approximately $2,000.00 and would be paid out of the General Fund.  Riemann made a motion to approve $2,000.00 for legal expenses related to securing additional right of way for sidewalks.  Edquist seconded the motion and it was approved by a vote of 4/0.

Sidewalk recommendations are listed in the following priority:

1. Pfeiffer Place to the Substation                 $13,631 (Estimate for engineering and construction)

2. SR1599                                                           $11,085 (Estimate for engineering and construction) 3. Wesley Chapel Road South                        $82,641  (Estimate for engineering and construction) 4. Wesley Chapel Road North                        $32,736  (Estimate for engineering and construction)

  • Priority 1 and 2 total $24,716.00 leaving  $52,284.00 for Priority 3 ($30,357.00 shortage).  Priority 4 is unlikely to be initiated.
  • Comments were made by Council regarding sidewalk  needs down both sides of Wesley Chapel Road.  Herron commented that his long-term goal would be to eventually have  sidewalks on both sides of all streets in the Village to support safe  pedestrian movement.  Edquist mentioned  that sidewalks may not be needed the entire length of Wesley Chapel Road as  there are few residents that would benefit where the road becomes more rural toward NC Highway 49.  Mayor Riemann commented that an engineering  study would determine which side of Wesley Chapel Road would be best to locate  a single sidewalk.
  • Comments were made by Council to consider  re-paving the existing sidewalk along NC Highway 52 South from Merner Terrace (past the rose garden) to Pfeiffer Place so that it would be consistent with  the new sidewalk from Pfeiffer Place to the Substation.  Sidewalk paving should also be consideredfrom the Pfeiffer Chapel to the end of the rose garden past Merner  Terrace.  This proposal would require  obtaining additional right of way from Pfeiffer University and property  owners.
  • Edquist made a motion to modify and accept the  sidewalk project priorities as follows:
  1. Pfeiffer Chapel to SubStation
  2. SR1599
  3. Wesley Chapel Road to Newport property with sidewalks on both sides of the street
  4. NC Highway 52 North to David-Cyn Apartments

Gulledge seconded the motion and it was  approved by a vote of 4/0.

 

Selection of Zoning  Officer:  The Planning Board was  solicited at their July 14, 2011 meeting for input regarding candidates for the  Village Zoning Officer.  They deferred a  candidate recommendation to the Council.  Riemann commented that Erik McGinnis, Interim Police Chief, prefers not  to assume these duties at this time as he is focusing his priorities on Police  matters.  Riemann commented that he could  be the Zoning Officer for the next six months with the intentions that another  candidate would be solicited.  Edquist  commented that he preferred the combination of Police Officer and Zoning  Officer responsibilities from a Zoning enforcement perspective.  Gulledge made a motion that Riemann assumes  the responsibilities of the Zoning Officer for the next six months.  Edquist seconded the motion and it was  approved by a 4/0 vote.

Modify 2011/2012  Pay Plan and Position Classification Plan: The plans need to be updated to include a classification for a  Corporal in the Police Department.   Gulledge made a motion to accept modifications to both plans to  incorporate the pay rate and position classification of Corporal in to the  2011/2012 plans.  Edquist seconded the motion and it was approved by a 4/0 vote.

Gladstone Building  Issues: 

Mayor Riemann commented that  he had been to the Gladstone property to determine which trees to save and  which ones to remove.  He also indicated  that he had been able to gain access to the interior of the building to examine  its condition.  Per the minutes of the  July 11, 2011 Council meeting, $3,100.00 had been approved to remove debris and  trees.  In addition, the $3,100.00  includes grading and seeding.  Mayor Riemann noted that a large oak tree near the building needs trimming.  He also noted that there is trash inside the  building that needs to be removed.  These  tasks are not included in the approved $3,100.00.  Mayor Riemann noted that the FY 2011/2012  Budget includes $5,000.00 for the Gladstone property restoration and that the  $1,000.00 grant received during FY 2010/2011 from Wal-Mart is earmarked to be utilized for the Gladstone restoration.   This would allow no more than the $2,900.00  difference to be utilized for additional tree trimming and interior trash  removal.  Herron made the motion to  utilize the remaining $2,900.00 for trash removal, tree trimming and if enough remained, a restoration plan.  Edquist  seconded the motion and it was approved by a vote of 4/0.

The Council agreed that the grading and grassing work  should start early September, 2011.   Edquist remarked that steps should be taken to remove insects, snakes,  rodents, etc. from the property to facilitate its restoration.   Edquist commented that he would make contact with a restoration company that he had noticed while in Mocksville, NC to see  if they might be appropriate to help us develop restoration plans.

Financial  Matters: 

The following financial  matters were discussed:

  • Pam Humphrey, Clerk, will research and draft a  written Cash Management Policy per the LGC-203 to present at the next Council meeting.
  • Pam Humphrey, Clerk, has been added to the  signatories at the Bank of Stanly and is coordinating signing responsibilities with Burrage and Herron.
  • Preparations have been made to begin the closing  of FY 2010/2011 with all parties involved.
  • Enrollment for student scholarships have been  confirmed via phone, email, and/or the college’s Admissions Department.  Scholarship monies will be mailed out the  week of August 8, 2011.
  • Stanly County has requested that we renew for  three (3) years our Blackboard Connect contract at a current cost of $108.87 per year.  Blackboard Connect is utilized  for telephonic notifications.  Herron  made a motion to approve the contract. Edquist seconded the motion and it was approved by a vote of 4/0.
  • Pam Humphrey, Clerk, was given her Oath to serve  the Village of Misenheimer by Mayor Riemann.

 Other  Business:  There was no other  business to discuss.

Adjournment:  Herron made the motion to adjourn the  meeting at 9:10PM.  Edquist seconded the  motion and it was approved by a 4/0 vote.

The next Council meeting is scheduled for September 12, 2011 at 7PM at the  Community Building.

 

 

 

 

 

Minutes

Village Council

July 11, 2011

Present:               Michael Riemann, Mayor

                              Michael Herron, Mayor Pro-Tem

                              Michael Burrage, Finance Officer

                              Jim Gulledge, Council Member (Arrived late)

                              Pam Humphrey, Clerk

 

Call to Order:     Mayor Riemann called the meeting to order at 7:03 PM declaring a quorum present.

 

Moment of Reflection/Introspection:

Introduction of Visitors:  Dana Stoogenke, with the RRRPO (Rocky River Rural Planning Organization) attended the meeting to discuss the Stanly County CTP (Comprehensive Transportation Plan) with the Council.  No other visitors were present at the meeting.

Approval of Agenda:  Gulledge made a motion to approve the Agenda for the meeting.  The motion was seconded by Herron and was approved by a 4/0 vote.

Move to Public Session:  Gulledge made a motion to take the Regular Session of the meeting in to a Public Session.  The motion was seconded by Herron and was approved by a 4/0 vote.

Presentation of Stanly County CTP:  Ms. Stoogenke provided hand out materials (included with the Minutes) and brought maps to facilitate her presentation of the Stanly County CTP.  The public presentation started at 7:04 PM and ended at 7:39 PM.  The CTP is a twenty (20) year transportation vision that is updated every five (5) years.  The current CTP is expected to be updated in 2016.  Moreover, the current CTP has been in analysis for approximately twenty-three (23) months.  Input for the CTP is gathered from the public, elected officials, surveys, and public presentations.

Public Comment:  No one from the public attended the Public Meeting portion of the Council meeting.

Approval of the CTP Resolution: The RRRPO requested approval of the CTP in its form at the time of this meeting via a Resolution by the Village of Misenheimer.  A motion was made by Burrage to endorse the CTP as is.  The motion was seconded by Gulledge and was approved by a 3/1 vote with Herron opposing.

Return to Regular Session: Gulledge made a motion to take the Public Session back in to a Regular Session.  The motion was seconded by Herron and was approved by a 4/0 vote.

Administrative Report:  Mayor Riemann and Pam Humphrey, Clerk utilized the July 11, 2011 Administrative Report Handout to discuss Completed Projects, Meetings Attended, To Do’s,  and Other Matters.

Approval of June, 2011 Minutes: 

June 6, 2011 Minutes for 2011/2012 Budget: Motion: Burrage  Second:  Herron  Vote:  4/0

June 13, 2011 Minutes for Regular Council Meeting: Motion: Herron  Second:  Burrage  Vote 4/0

June 13, 2011 Minutes for Closed Session:  Motion:  Burrage  Second:  Herron  Vote:  4/0 (The Closed Business has been concluded and the Minutes are now Public)

Public Building Bids:  Councilman Edquist secured a quote from Thompson Grading and Hauling of Albemarle, NC to clean up the Gladstone Academy property (approximately .75 acres).  The price to clear out and haul away all roots, stumps, and debris is $1,600.00.  We must mark trees to save.  An additional $1,500.00 would be required to grade the property ensuring proper drainage, to prepare the soil for planting, and planting grass.  Herron made a motion that we accept the $1,600.00 bid to clear out and haul debris from the Gladstone Academy property including debris from the Community Building (oil tank, metal chairs, and metal trailer).  Gulledge seconded the motion and it was approved by a 4/0 vote.  Herron made a motion that we accept the additional $1,500.00 bid to grade and plant grass at the Gladstone Academy property.  Burrage seconded the motion and it was approved by a 4/0 vote.

 Review of Council Assignments and Schedule:  Mayor Riemann discussed the handout for the Council Assignments and Schedule.

 Discussion of Zoning Officer:  The Planning Board will be solicited at their July 14, 2011 meeting for their input regarding candidates for the Village Zoning Officer.

Other Business:  There was no other business to discuss.

Adjournment:  Herron made the motion to adjourn the meeting.  Gulledge seconded the motion and it was approved by a 4/0 vote.

The next Council meeting is scheduled for Monday, August 8, 2011 at 7PM at the Community Building.

 

_______________________________  ________       ______________________________      ________

 

J. Michael Riemann, Mayor                            Date          Pam M. Humphrey, Clerk                                Date

 

Minutes

Village of Misenheimer

Village Council Meeting

June 13, 2011

 

Attending:

 Michael Riemann, Mayor, Village Council

 Michael Burrage, Village Council

 Jim Gulledge, Village Council (arrived late)

  Michael Herron, Village Council

 

Call to Order: Mayor Riemann called the meeting to order at 6:45PM and declared a quorum present.

 

Moment of Reflection/Introspection:

 

Closed Session: Riemann requested a motion to go into Closed Session for purposes allowed by State Statute 143-318.11 (a) (6). Herron made the motion to go into Closed Session, the motion was seconded by Burrage and the motion passed 3/0.

 

Return to Regular Session

 

Introduction of Visitors: No visitors were present.

 

Approval of Agenda: Burrage moved the Agenda be approved. Herron seconded the motion which was approved with 4/0 voting in favor.

 

Mayor’s Report: Riemann reported the following activities since the last meeting.

 

Completed Projects

       1.       Completed minutes for May 1 and May 13 meetings

       2.       Met with Pam Humphrey to discuss job

       3.       Met with Stewart Engineering and Travis Morehead about CTT grant

       4.       Did radio show presentation

       5.       Met with Pfeiffer, New London, Richfield and DOT and arrived at

          bypass compromise

       6.       Met with New London and Richfield and ironed out waste contract

          details and sent signed contracts

        7.       Obtained chairs from Richfield

        8.       Contacted Senator Purcell and Representative Burr about opposition

          to changes in Powell Bill

        9.       Worked with Pfeiffer on Police contract

      10.   Sent letters to Clerk candidates

      11.   Presented scholarship certificates (by Frizbee) at Gray stone Awards day

      12.   Worked with Pam Humphrey to get acclimated to community and office

 

 Meetings Attended

     1.       Attended TCC meeting

     2.       Attended TAC meeting

     3.       Attended COG meeting

     4.       Attended Mayors meeting

     5.       Attended Regional Transportation planning meeting

To Do

     1.      Prepare letters to owners of abandoned mobile homes

     2.      Prepare Newsletter

 

Approval of Past Minutes: Burrage moved that the April 11, 2011 Closed Session minutes be approved and the motion was seconded by Gulledge.  The motion carried 4/0. Burrage moved the May 1, 2011 Closed Session minutes be approved and the motion was seconded by Gulledge. The motion passed 4/0. Burrage moved that the May 9, 2011 Closed Session minutes be approved. Jim Gulledge seconded the motion which was passed 3/0 with Herron abstaining. Burrage moved that the May 9, 2011 minutes be approved. Jim Gulledge seconded the motion which was passed 3/0 with Herron abstaining.

 

Letter to Property Owner: The letter sent to Michael Hannon concerning the Village’s approach to the County’s failure to bill for past taxes was discussed. The Village will forgive past taxes and the Hannon’s will receive a bill for the 2011-12 year.

 

Approval of 2011-12 Budget Ordinance: The budget presented was the same as developed at the June 6, 2011 meeting. Burrage made a motion to approve the budget ordinance as presented and Gulledge seconded the motion. Herron made a motion to amend the ordinance to increase the expenditure budget by the amount we are currently paying Green Pieces with the intent to retain Green Pieces as our recycler. The motion to amend failed for a lack of a second. The original motion passed with Burrage, Gulledge, and Riemann voting for and Herron voting against.

 

Decision on Police Chief Position: The Council had previously received information in Closed Session from current Police Chief Tracey Wyrick and current Captain Erik McGinnis. Herron moved that the Council appoint Erik McGinnis as Interim Police Chief effective July 1, 2011. The motion was seconded by Gulledge and the motion was approved 4/0.

 

Approval of Board Members: The terms of Ahren Burrage and Donnie Day on the Planning Board and Board of Adjustment end June 30, 2011. Herron moved that they be reappointed for three year terms. The motion was seconded by Burrage and the motion passed 4/0.

 

Approval of Board Assignments: The discussion on Board assignments was postponed until the July meeting.

 

Other Business: After discussion about improving Village business operations, Herron moved to give Pam Humphrey signature power and to name her Deputy Finance Officer. The motion was seconded by Burrage and the motion was approved 4/0.

 

Adjournment: Burrage moved the meeting be adjourned at 8:50PM. The motion was seconded by Herron and the motion passed 4/0.

 

 ______________________   _______   ____________________________  ______

       J. Michael Riemann, Mayor               Date                   Pam Humphrey, Clerk                 Date

 

Minutes

Village of Misenheimer

Village Public Meeting for 2011-12 Budget

June 6, 2011      

 

 Attending:

Michael Riemann, Mayor, Village Council

Michael Burrage, Village Council (Arrived late)

Peter Edquist, Village Council

Jim Gulledge, Village Council

Michael Herron, Village Council

Pam Humphrey, Village Clerk

 

Call to Order –Mayor Riemann called the meeting to order at 7:05 PM

Moment of Reflection/Introspection

Open Public Session—Edquist moved that the Public Session be opened. Herron seconded the motion which was approved with 4/0 voting in favor.

Introduction of Visitors –No citizens or visitors attended the Public Meeting.

 

Approval of Agenda—Gulledge moved that the Agenda be approved.  Herron seconded the motion which was approved with 4/0 voting in favor. 

 

 

 Presentation of Preliminary Budget for 2011-12—Mayor Riemann presented schedules discussing actual revenues and expenditures for 2010-11, projected revenues and expenditures for the remainder of 2010-11, and recommendations for budgeted revenues and expenditures for 2011-12.  $6,263.00 in expenditures was added to the recommended 2011-12 Police Budget.  $3,000.00 was added to the recommended 2011-12 Administrative Budget for Office Equipment.

Discussion of Possible Projects for 2011-2012—Mayor Riemann presented a schedule listing projects previously discussed and agreed upon by Council.  In addition, other projects on the list were discussed for consideration for the 2011-12 Budget.  The following possible projects were discussed and listed in no order of priority:

 

·        Flood Plain survey of creek(s) to determine tree, vegetation, and other impediments to the proper flow of water through the two creeks.  Estimate of approximately $2,000.00.  Preferable to start work in cooler weather and initially focus on creek areas where residences are located.

     ·        Clearing of Glad Stone Academy property of stumps, debris, and dead trees.   Estimate of approximately $2,500.00.  Edquist agreed to retain a quote.  Preferable to start clearing work in August so that grass can be planted in September.

 

·        Road/street signage for the Village of Misenheimer (Repair/replace broken/missing signs). 

 

·        Wagoner Road gravel pavement situation.  Mayor Riemann advised that he would discuss Pfeiffer University’s position with President Miller regarding the Alumni House portion of the road.

 

Approval of 2011-12 Pay Plan–Edquist moved that the Pay Plan for 2011-12 presented be approved.  Burrage seconded the motion which was approved 5/0 in favor.

 

Approval of 2011-12 Position Plan—Gulledge moved that the Position Plan for 2011-12 presented be approved.  Edquist seconded the motion which was approved 5/0 in favor.

 

Approval of 2011-12 Pfeiffer University Police Contract—The contract is identical to the 2010-2011 contract.  Burrage moved that the Pfeiffer University Police contract for 2011-12 be approved.  Edquist seconded the motion which was approved 5/0 in favor.

 

Approval of Auditor Contract—Mayor Riemann recommended that the prior auditor, Maxton C. McDowell, CPA, be engaged for the 2010-11 fiscal year audit to ease transition considerations.  Gulledge moved that the Auditor contract for the 2010-11 fiscal year be approved.  Herron seconded the motion which was approved 5/0 in favor.  

 

Discussion and Approval of Payroll Contract—Clerk Humphrey presented possible options for payroll processing utilizing an outside third party contractor.  PayChoice of Matthews, NC was recommended as an organization providing these services at a reasonable cost with a proven track record of outstanding service.  Herron moved that the PayChoice contract for the 2011-12 fiscal year be approved.  Gulledge seconded the motion which was approved 5/0 in favor.

 

Final Adjustment of 2010-11 Budget—Mayor Riemann recommended that the 2010-2011 Budget be adjusted to the projected revenue and expenditure amounts that he presented per the schedules provided.   Herron moved that the 2010-11 Budget be adjusted as proposed by Mayor Riemann.  Edquist seconded the motion which was approved 5/0 in favor.

 

Return to Regular Session – At approximately 9:00 PM Mayor Riemann requested a motion be made to return to Regular session.  Edquist moved that the meeting return to Regular session.  Gulledge seconded the motion which was approved 5/0 in favor. 

 

Consideration of US 52 Bypass Resolution—Mayor Riemann presented a joint Resolution (Village of Misenheimer, Richfield, and New London) directed to the NC Department of Transportation Planning Branch to reconsider the alignment of the proposed US 52 Bypass as it pertains to Richfield.  Burrage moved to accept the Resolution.  Riemann seconded the motion to accept the Resolution.  The motion was passed with 3 in favor (Riemann, Burrage, and Gulledge) and 2 not in favor (Edquist and Herron).  Those in favor agreed that the compromise does not directly affect citizens of the Village of Misenheimer.  Those not in favor agree that the Resolution does not reflect the best proposed route for the US 52 Bypass.

 

Other Business—Mayor Riemann discussed the current situation regarding Powell Bill funds.  He stated that he has initiated communications with our NC representatives (Burr and Purcell) acknowledging the Village of Misenheimer’s intentions to utilize the Powell Bill funds that we currently have on hand

 

Adjournment – At approximately 9:10 PM Mayor Riemann requested a motion be made to adjourn the meeting.  Herron moved that meeting be adjourned.  Edquist seconded the motion which was approved 5/0 in favor.  The next Council meeting is scheduled for Monday, June 13, 2011 at 7PM.

 

Respectfully submitted,

 

Pam M. Humphrey

Village Clerk

 

 ________________________________     ________   _______________________________  __________    

 

Pam M. Humphrey, Village Clerk   Date    

J. Michael Riemann,Mayor              Date                                                          

 

Minutes

Village of Misenheimer

Village Council Meeting

May 9, 2011

 

Attending:

         Michael Riemann, Mayor, Village Council

         Michael Burrage, Village Council

         Peter Edquist, Village Council

         Jim Gulledge, Village Council

Call to Order: Mayor Riemann called the meeting to order at 6:30PM and declared a quorum present.

Moment of Reflection/Introspection:

Closed Session: Riemann requested a motion to go into Closed Session for purposes allowed by State Statute 143-318.11 (a) (6). Edquist made the motion to go into Closed Session, the motion was seconded by Burrage and the motion passed 4/0.

Approval of Agenda: Edquist moved the Agenda be approved. Burrage seconded the motion which was approved with 4/0 voting in favor.

Mayor’s Report: Riemann reported the following activities since the last meeting.

Completed Projects

     1.       Set up CTP meeting in Richfield

       2.       Did Tri-City Mayors radio program

       3.       Did minutes for Council, BOA and Planning Board

       4.       Filed report with Board of Elections

       5.       Met with Pfeiffer about Police Chief

       6.       Arranged Clerk interviews and with Jim Gulledge held interviews with Clerk 

                candidates

       7.       Completed and mailed Carolina thread Trail Grant application

       8.       Prepared Workman’s Comp Audit Report

       9.       Prepared NCLM Insurance Applications

    10.   Submitted Letter for Walmart Grant

      11.   Secured bid for Gladstone property clean up

      12.   Secured bid for removal of trailer and tank from Community building property

 Meetings Attended

      1.       Regional  Meeting in Concord

      2.       Regional Transportation Planning Charlotte

      3.       Planning Board Meeting

      4.       Waste Bid Meeting

      5.       Mayors Meeting

      6.       CTP Public Meeting in Richfield

 To Do

       1.      Prepare letter to Hannon

       2.      Prepare letters to owners of abandoned mobile homes

       3.      Send letters to clerk candidates

       4.      Prepare Newsletter

Approval of the Minutes from the April 11, 2011 Meeting: Burrage moved that the minutes be approved and the motion was seconded by Edquist.  The motion carried 4/0.

Clerk Position Interviews and Decision: Following Closed Session discussions pertaining to the qualifications of Clerk candidates, Riemann requested a motion to appoint Pam Humphrey as Village Clerk. Burrage made a motion that the Village present an offer to Pam Humphrey to become Village Clerk. The motion was seconded by Gulledge and the motion passed 4/0.

Discussion on Police Chief Position: The Council is considering an appointment of an Interim Police Chief and use of consulting help through February, 2012. If this option is implemented, a decision on whether to appoint the Interim Chief as Police Chief will occur at the March 2012 Council Meeting.  The other option would be to advertise for a Police Chief in June and appoint an Interim Chief until a Police Chief can be secured.

Waste Contract Update: Riemann submitted a summary report of bids received from five vendors. He reported that a subcommittee consisting of Mayor Gaddy, Carolyn Capps and Riemann had met and recommended that the municipalities accept the low bid from Waste Management. The bid was $9.56 per household per month for garbage and allows for weekly pickup. The bid was $2.32 per household per month for recycling and allows for collection every other week. The annual saving for Misenheimer will be $9,534. Edquist made a motion to accept the Waste Management low bid. The motion was seconded by Burrage and the motion passed by a 4/0 vote.

Resolution for Support of Gray Stone road and bridge Access: Riemann presented a resolution which supports Gray Stone Day School and its quest to get funding from the State for the road to the school and to get the State to take over maintenance of the road. Edquist made a motion to approve the resolution. The motion was seconded by Burrage and passed by 4/0 vote.

Gray Stone Scholarship Award Approval: Riemann reported that he took the scholarship materials to Gray Stone immediately after the last meeting and then went back last Thursday to remind them we needed the scholarship recommendation by this meeting time. He did not receive this scholarship information. Edquist made a motion that we accept Gray Stone’s recommendations if received so that we can present the awards at Awards Day. The motion was seconded by Burrage and the motion passed by a 4/0 vote.

Discussion on CTP and US 52 meeting:  Riemann reported on the CTP meeting in Richfield. Richfield residents wanted to cancel the planned bypass around Pfeiffer and Richfield. Riemann plans to meet with Pfeiffer and Richfield to discuss the issue. All were in agreement that the bypass around Pfeiffer is essential.

Development of Preliminary 2011-12 Budget: Budget materials were presented by Riemann. Discussion on percent allocations in the budget occupied some time. A set aside for reserves was generally accepted as long as it was not mandatory. Items selected to be included in the new budget were:

        1.      Office equipment    $3000

        2.      Police Officer raises 43816

        3.      Mobile radio $785

        4.      Bonus $1400

        5.      Evidence safe $2052

        6.      BP vests $3645

        7.      Furniture $750

        8.      Flood Plain $2000

        9.      Community Building $1350

      10.  Gladstone building $5000

 The discussion will continue at the next meeting.

Adjournment: Burrage moved the meeting be adjourned at 8:50PM. The motion was seconded by Edquist and the motion passed 4/0.

 

 

_____________________________   _______   ____________________________  ________

 

       J. Michael Riemann, Mayor               Date          Michael Herron, Mayor Pro-Tem         Date

 

 

 

Minutes

Village of Misenheimer

Village Council Meeting

April 11, 2011

 

Attending:

         Michael Riemann, Mayor, Village Council

        Michael Burrage, Village Council

         Peter Edquist, Village Council

         Jim Gulledge, Village Council

         Michael Herron, Village Council

         Pam Humphreys, Guest

 

 Call to Order: Mayor Riemann called the meeting to order at 7:00PM and declared a quorum present.

 Moment of Reflection/Introspection:

 Approval of Agenda: Herron moved the Agenda be approved. Edquist seconded the motion which was approved with 5/0 voting in favor.

 Mayor’s Report: Mayor Riemann reported the following activities since the last meeting.

Completed Projects

      1.       Did first Tri-City Mayors radio program

      2.       Placed Clerk position ads

      3.       Sent letters to 75 clerk applicants

      4.       Completed arrangements for Gladstone Academy purchase

      5.       Completed final check off of community building

      6.       Completed report for Board of Elections and solved de-annexation questions

      7.       Worked on letters and resolutions for Thread Trail Grant

      8.       Prepared rough draft of Thread Trail Grant

      9.       Reviewed Thread Trail Grant with Mayors

    10.   Worked on details of radio program with Mayors

    11.   Prepared preliminary budget with Mike Burrage

  Meetings Attended

      1.       NCLM Insurance Forum in Albemarle

      2.       TAC Meeting

      3.       Met with Police Chief and Pfeiffer on police contract

       4.       Regional Transportation Planning Charlotte

       5.       Liaison Meeting at Gray Stone

       6.       RPO Regional Meeting in Rock Hill

       7.       Mayors Meeting

 

To Do

       1.      Prepare letter to Hannon

       2.      Prepare letters to owners of abandoned mobile homes

       3.      Finish Thread Trail Grant Application

       4.      Prepare Newsletter

       5.      Move Powell Money April 25-29

       6.      Start process for Gray Stone scholarships

       7.       Prepare Insurance Reports for NCLM

       8.      Prepare Board of Elections Report

       9.      Prepare Workman’s Comp Audit Report

Things Coming Up

       1.      Interview Clerk Applicants

       2.      Review Solid Waste Bids

 Approval of the Minutes from the March 14, 2011 Meeting: Edquist moved that the minutes be approved and the motion was seconded by Burrage.  The motion carried 5/0.

 Report of Gladstone Academy Purchase: Riemann reported that the Village had closed on the Gladstone Academy property and that the property now belongs to the Village of Misenheimer. The purchase price was $25,000 and the total including fees and surveying was $26,385.11. Edquist requested that Riemann get a bid for clearing the property and to bring it back to council at the May meeting for consideration. Riemann agreed.

Clerk Position Update and Process Discussion: Riemann reported he had received 108 resumes and of that number, approximately 60 had the experience, tools and education to qualify for the job. He asked the Council if it would be acceptable for Jim Gulledge to help in the review process. It was agreed that after Riemann and Gulledge did preliminary interviews, they would present three candidates to the Council at the May meeting for a final decision.

Carolina thread Trail Update: Riemann reported that he had secured letters of support and that Stewart Engineering had agreed to serve as the consultant. Riemann asked for a motion to approve a Resolution which specifies Council’s support and the Village’s commitment to provide $3333.33 in matching money toward the $20,000 grant request. Edquist made the motion which was seconded by Burrage and approved 5/0.

Waste Contract Update: Riemann indicated that there was still interest in bidding, that bids were due on April 20 and that the three mayors had agreed to meet on April 21 to consider the bids and to make recommendations.

Pfeiffer Contract Update: Pfeiffer is still planning to contribute $220,000 toward the contract. Riemann will talk to Bobby Stewart and Mike Miller about possible personnel changes.

Gray Stone Scholarship Award Approval: Discussion was held on whether scholarships were the most beneficial contribution to Gray Stone. Riemann suggested that this conversation be held earlier in the year next year and that we proceed as usual with the scholarships in the current year. Herron made the motion to accept the suggestion. The motion was seconded by Burrage and the motion passed 5/0. Riemann agreed to take the scholarship information to Gray Stone.

Approval of Filing Fee Amount: Edquist moved that the Village of Misenheimer election filing fee be set at the minimum of five dollars ($5.00). The motion was seconded by Herron and approved by a vote of 5/0.

Approval of Current Budget Change: Herron moved to increase the capital improvements budget from $10000 to $40000 in order to accommodate the purchase of the Glad Stone Academy property. The motion was seconded by Gulledge and approved 5/0.

Preliminary Review of the 2011-12 Budget: A budget planning document was presented by Riemann and Burrage. The document showed revenues and expenditures for the past two years and then projected revenues and expenditures for 2011-12. A recommendation was made to separate the budget for the Powell Fund, which is restricted, from the General Fund which is unrestricted. Riemann then reviewed percentage allocations that were agreed to by Council last year. Preliminary amounts were under allowed amounts for all the basic services. Preliminary amounts were over allowed amounts for General Operation, Community Outreach, and Reserve Fund. Finally a report listing budget items requested and budget items requested in the past was reviewed.

Closed Session: Riemann requested a motion to go into Closed Session as allowed by State Statute 143-318-11 Part a(5). Edquist made the motion which was seconded by Herron and which passed 5/0.

Resumption of Regular Meeting: The regular meeting resumed at 8:50PM.

Adjournment: Edquist moved the meeting be adjourned at 8:50PM. The motion was seconded by Gulledge and the motion passed 5/0.

 

 

 

_____________________________   _______   ____________________________  ________

 

       J. Michael Riemann, Mayor               Date          Michael Herron, Mayor Pro-Tem         Date