Minutes

Village of Misenheimer

Village Public Meeting for 2011-12 Budget

June 6, 2011      

 

 Attending:

Michael Riemann, Mayor, Village Council

Michael Burrage, Village Council (Arrived late)

Peter Edquist, Village Council

Jim Gulledge, Village Council

Michael Herron, Village Council

Pam Humphrey, Village Clerk

 

Call to Order –Mayor Riemann called the meeting to order at 7:05 PM

Moment of Reflection/Introspection

Open Public Session—Edquist moved that the Public Session be opened. Herron seconded the motion which was approved with 4/0 voting in favor.

Introduction of Visitors –No citizens or visitors attended the Public Meeting.

 

Approval of Agenda—Gulledge moved that the Agenda be approved.  Herron seconded the motion which was approved with 4/0 voting in favor. 

 

 

 Presentation of Preliminary Budget for 2011-12—Mayor Riemann presented schedules discussing actual revenues and expenditures for 2010-11, projected revenues and expenditures for the remainder of 2010-11, and recommendations for budgeted revenues and expenditures for 2011-12.  $6,263.00 in expenditures was added to the recommended 2011-12 Police Budget.  $3,000.00 was added to the recommended 2011-12 Administrative Budget for Office Equipment.

Discussion of Possible Projects for 2011-2012—Mayor Riemann presented a schedule listing projects previously discussed and agreed upon by Council.  In addition, other projects on the list were discussed for consideration for the 2011-12 Budget.  The following possible projects were discussed and listed in no order of priority:

 

·        Flood Plain survey of creek(s) to determine tree, vegetation, and other impediments to the proper flow of water through the two creeks.  Estimate of approximately $2,000.00.  Preferable to start work in cooler weather and initially focus on creek areas where residences are located.

     ·        Clearing of Glad Stone Academy property of stumps, debris, and dead trees.   Estimate of approximately $2,500.00.  Edquist agreed to retain a quote.  Preferable to start clearing work in August so that grass can be planted in September.

 

·        Road/street signage for the Village of Misenheimer (Repair/replace broken/missing signs). 

 

·        Wagoner Road gravel pavement situation.  Mayor Riemann advised that he would discuss Pfeiffer University’s position with President Miller regarding the Alumni House portion of the road.

 

Approval of 2011-12 Pay Plan–Edquist moved that the Pay Plan for 2011-12 presented be approved.  Burrage seconded the motion which was approved 5/0 in favor.

 

Approval of 2011-12 Position Plan—Gulledge moved that the Position Plan for 2011-12 presented be approved.  Edquist seconded the motion which was approved 5/0 in favor.

 

Approval of 2011-12 Pfeiffer University Police Contract—The contract is identical to the 2010-2011 contract.  Burrage moved that the Pfeiffer University Police contract for 2011-12 be approved.  Edquist seconded the motion which was approved 5/0 in favor.

 

Approval of Auditor Contract—Mayor Riemann recommended that the prior auditor, Maxton C. McDowell, CPA, be engaged for the 2010-11 fiscal year audit to ease transition considerations.  Gulledge moved that the Auditor contract for the 2010-11 fiscal year be approved.  Herron seconded the motion which was approved 5/0 in favor.  

 

Discussion and Approval of Payroll Contract—Clerk Humphrey presented possible options for payroll processing utilizing an outside third party contractor.  PayChoice of Matthews, NC was recommended as an organization providing these services at a reasonable cost with a proven track record of outstanding service.  Herron moved that the PayChoice contract for the 2011-12 fiscal year be approved.  Gulledge seconded the motion which was approved 5/0 in favor.

 

Final Adjustment of 2010-11 Budget—Mayor Riemann recommended that the 2010-2011 Budget be adjusted to the projected revenue and expenditure amounts that he presented per the schedules provided.   Herron moved that the 2010-11 Budget be adjusted as proposed by Mayor Riemann.  Edquist seconded the motion which was approved 5/0 in favor.

 

Return to Regular Session – At approximately 9:00 PM Mayor Riemann requested a motion be made to return to Regular session.  Edquist moved that the meeting return to Regular session.  Gulledge seconded the motion which was approved 5/0 in favor. 

 

Consideration of US 52 Bypass Resolution—Mayor Riemann presented a joint Resolution (Village of Misenheimer, Richfield, and New London) directed to the NC Department of Transportation Planning Branch to reconsider the alignment of the proposed US 52 Bypass as it pertains to Richfield.  Burrage moved to accept the Resolution.  Riemann seconded the motion to accept the Resolution.  The motion was passed with 3 in favor (Riemann, Burrage, and Gulledge) and 2 not in favor (Edquist and Herron).  Those in favor agreed that the compromise does not directly affect citizens of the Village of Misenheimer.  Those not in favor agree that the Resolution does not reflect the best proposed route for the US 52 Bypass.

 

Other Business—Mayor Riemann discussed the current situation regarding Powell Bill funds.  He stated that he has initiated communications with our NC representatives (Burr and Purcell) acknowledging the Village of Misenheimer’s intentions to utilize the Powell Bill funds that we currently have on hand

 

Adjournment – At approximately 9:10 PM Mayor Riemann requested a motion be made to adjourn the meeting.  Herron moved that meeting be adjourned.  Edquist seconded the motion which was approved 5/0 in favor.  The next Council meeting is scheduled for Monday, June 13, 2011 at 7PM.

 

Respectfully submitted,

 

Pam M. Humphrey

Village Clerk

 

 ________________________________     ________   _______________________________  __________    

 

Pam M. Humphrey, Village Clerk   Date    

J. Michael Riemann,Mayor              Date                                                          

 

Minutes

Village of Misenheimer

Village Council Meeting

May 9, 2011

 

Attending:

         Michael Riemann, Mayor, Village Council

         Michael Burrage, Village Council

         Peter Edquist, Village Council

         Jim Gulledge, Village Council

Call to Order: Mayor Riemann called the meeting to order at 6:30PM and declared a quorum present.

Moment of Reflection/Introspection:

Closed Session: Riemann requested a motion to go into Closed Session for purposes allowed by State Statute 143-318.11 (a) (6). Edquist made the motion to go into Closed Session, the motion was seconded by Burrage and the motion passed 4/0.

Approval of Agenda: Edquist moved the Agenda be approved. Burrage seconded the motion which was approved with 4/0 voting in favor.

Mayor’s Report: Riemann reported the following activities since the last meeting.

Completed Projects

     1.       Set up CTP meeting in Richfield

       2.       Did Tri-City Mayors radio program

       3.       Did minutes for Council, BOA and Planning Board

       4.       Filed report with Board of Elections

       5.       Met with Pfeiffer about Police Chief

       6.       Arranged Clerk interviews and with Jim Gulledge held interviews with Clerk 

                candidates

       7.       Completed and mailed Carolina thread Trail Grant application

       8.       Prepared Workman’s Comp Audit Report

       9.       Prepared NCLM Insurance Applications

    10.   Submitted Letter for Walmart Grant

      11.   Secured bid for Gladstone property clean up

      12.   Secured bid for removal of trailer and tank from Community building property

 Meetings Attended

      1.       Regional  Meeting in Concord

      2.       Regional Transportation Planning Charlotte

      3.       Planning Board Meeting

      4.       Waste Bid Meeting

      5.       Mayors Meeting

      6.       CTP Public Meeting in Richfield

 To Do

       1.      Prepare letter to Hannon

       2.      Prepare letters to owners of abandoned mobile homes

       3.      Send letters to clerk candidates

       4.      Prepare Newsletter

Approval of the Minutes from the April 11, 2011 Meeting: Burrage moved that the minutes be approved and the motion was seconded by Edquist.  The motion carried 4/0.

Clerk Position Interviews and Decision: Following Closed Session discussions pertaining to the qualifications of Clerk candidates, Riemann requested a motion to appoint Pam Humphrey as Village Clerk. Burrage made a motion that the Village present an offer to Pam Humphrey to become Village Clerk. The motion was seconded by Gulledge and the motion passed 4/0.

Discussion on Police Chief Position: The Council is considering an appointment of an Interim Police Chief and use of consulting help through February, 2012. If this option is implemented, a decision on whether to appoint the Interim Chief as Police Chief will occur at the March 2012 Council Meeting.  The other option would be to advertise for a Police Chief in June and appoint an Interim Chief until a Police Chief can be secured.

Waste Contract Update: Riemann submitted a summary report of bids received from five vendors. He reported that a subcommittee consisting of Mayor Gaddy, Carolyn Capps and Riemann had met and recommended that the municipalities accept the low bid from Waste Management. The bid was $9.56 per household per month for garbage and allows for weekly pickup. The bid was $2.32 per household per month for recycling and allows for collection every other week. The annual saving for Misenheimer will be $9,534. Edquist made a motion to accept the Waste Management low bid. The motion was seconded by Burrage and the motion passed by a 4/0 vote.

Resolution for Support of Gray Stone road and bridge Access: Riemann presented a resolution which supports Gray Stone Day School and its quest to get funding from the State for the road to the school and to get the State to take over maintenance of the road. Edquist made a motion to approve the resolution. The motion was seconded by Burrage and passed by 4/0 vote.

Gray Stone Scholarship Award Approval: Riemann reported that he took the scholarship materials to Gray Stone immediately after the last meeting and then went back last Thursday to remind them we needed the scholarship recommendation by this meeting time. He did not receive this scholarship information. Edquist made a motion that we accept Gray Stone’s recommendations if received so that we can present the awards at Awards Day. The motion was seconded by Burrage and the motion passed by a 4/0 vote.

Discussion on CTP and US 52 meeting:  Riemann reported on the CTP meeting in Richfield. Richfield residents wanted to cancel the planned bypass around Pfeiffer and Richfield. Riemann plans to meet with Pfeiffer and Richfield to discuss the issue. All were in agreement that the bypass around Pfeiffer is essential.

Development of Preliminary 2011-12 Budget: Budget materials were presented by Riemann. Discussion on percent allocations in the budget occupied some time. A set aside for reserves was generally accepted as long as it was not mandatory. Items selected to be included in the new budget were:

        1.      Office equipment    $3000

        2.      Police Officer raises 43816

        3.      Mobile radio $785

        4.      Bonus $1400

        5.      Evidence safe $2052

        6.      BP vests $3645

        7.      Furniture $750

        8.      Flood Plain $2000

        9.      Community Building $1350

      10.  Gladstone building $5000

 The discussion will continue at the next meeting.

Adjournment: Burrage moved the meeting be adjourned at 8:50PM. The motion was seconded by Edquist and the motion passed 4/0.

 

 

_____________________________   _______   ____________________________  ________

 

       J. Michael Riemann, Mayor               Date          Michael Herron, Mayor Pro-Tem         Date

 

 

 

Minutes

Village of Misenheimer

Village Council Meeting

April 11, 2011

 

Attending:

         Michael Riemann, Mayor, Village Council

        Michael Burrage, Village Council

         Peter Edquist, Village Council

         Jim Gulledge, Village Council

         Michael Herron, Village Council

         Pam Humphreys, Guest

 

 Call to Order: Mayor Riemann called the meeting to order at 7:00PM and declared a quorum present.

 Moment of Reflection/Introspection:

 Approval of Agenda: Herron moved the Agenda be approved. Edquist seconded the motion which was approved with 5/0 voting in favor.

 Mayor’s Report: Mayor Riemann reported the following activities since the last meeting.

Completed Projects

      1.       Did first Tri-City Mayors radio program

      2.       Placed Clerk position ads

      3.       Sent letters to 75 clerk applicants

      4.       Completed arrangements for Gladstone Academy purchase

      5.       Completed final check off of community building

      6.       Completed report for Board of Elections and solved de-annexation questions

      7.       Worked on letters and resolutions for Thread Trail Grant

      8.       Prepared rough draft of Thread Trail Grant

      9.       Reviewed Thread Trail Grant with Mayors

    10.   Worked on details of radio program with Mayors

    11.   Prepared preliminary budget with Mike Burrage

  Meetings Attended

      1.       NCLM Insurance Forum in Albemarle

      2.       TAC Meeting

      3.       Met with Police Chief and Pfeiffer on police contract

       4.       Regional Transportation Planning Charlotte

       5.       Liaison Meeting at Gray Stone

       6.       RPO Regional Meeting in Rock Hill

       7.       Mayors Meeting

 

To Do

       1.      Prepare letter to Hannon

       2.      Prepare letters to owners of abandoned mobile homes

       3.      Finish Thread Trail Grant Application

       4.      Prepare Newsletter

       5.      Move Powell Money April 25-29

       6.      Start process for Gray Stone scholarships

       7.       Prepare Insurance Reports for NCLM

       8.      Prepare Board of Elections Report

       9.      Prepare Workman’s Comp Audit Report

Things Coming Up

       1.      Interview Clerk Applicants

       2.      Review Solid Waste Bids

 Approval of the Minutes from the March 14, 2011 Meeting: Edquist moved that the minutes be approved and the motion was seconded by Burrage.  The motion carried 5/0.

 Report of Gladstone Academy Purchase: Riemann reported that the Village had closed on the Gladstone Academy property and that the property now belongs to the Village of Misenheimer. The purchase price was $25,000 and the total including fees and surveying was $26,385.11. Edquist requested that Riemann get a bid for clearing the property and to bring it back to council at the May meeting for consideration. Riemann agreed.

Clerk Position Update and Process Discussion: Riemann reported he had received 108 resumes and of that number, approximately 60 had the experience, tools and education to qualify for the job. He asked the Council if it would be acceptable for Jim Gulledge to help in the review process. It was agreed that after Riemann and Gulledge did preliminary interviews, they would present three candidates to the Council at the May meeting for a final decision.

Carolina thread Trail Update: Riemann reported that he had secured letters of support and that Stewart Engineering had agreed to serve as the consultant. Riemann asked for a motion to approve a Resolution which specifies Council’s support and the Village’s commitment to provide $3333.33 in matching money toward the $20,000 grant request. Edquist made the motion which was seconded by Burrage and approved 5/0.

Waste Contract Update: Riemann indicated that there was still interest in bidding, that bids were due on April 20 and that the three mayors had agreed to meet on April 21 to consider the bids and to make recommendations.

Pfeiffer Contract Update: Pfeiffer is still planning to contribute $220,000 toward the contract. Riemann will talk to Bobby Stewart and Mike Miller about possible personnel changes.

Gray Stone Scholarship Award Approval: Discussion was held on whether scholarships were the most beneficial contribution to Gray Stone. Riemann suggested that this conversation be held earlier in the year next year and that we proceed as usual with the scholarships in the current year. Herron made the motion to accept the suggestion. The motion was seconded by Burrage and the motion passed 5/0. Riemann agreed to take the scholarship information to Gray Stone.

Approval of Filing Fee Amount: Edquist moved that the Village of Misenheimer election filing fee be set at the minimum of five dollars ($5.00). The motion was seconded by Herron and approved by a vote of 5/0.

Approval of Current Budget Change: Herron moved to increase the capital improvements budget from $10000 to $40000 in order to accommodate the purchase of the Glad Stone Academy property. The motion was seconded by Gulledge and approved 5/0.

Preliminary Review of the 2011-12 Budget: A budget planning document was presented by Riemann and Burrage. The document showed revenues and expenditures for the past two years and then projected revenues and expenditures for 2011-12. A recommendation was made to separate the budget for the Powell Fund, which is restricted, from the General Fund which is unrestricted. Riemann then reviewed percentage allocations that were agreed to by Council last year. Preliminary amounts were under allowed amounts for all the basic services. Preliminary amounts were over allowed amounts for General Operation, Community Outreach, and Reserve Fund. Finally a report listing budget items requested and budget items requested in the past was reviewed.

Closed Session: Riemann requested a motion to go into Closed Session as allowed by State Statute 143-318-11 Part a(5). Edquist made the motion which was seconded by Herron and which passed 5/0.

Resumption of Regular Meeting: The regular meeting resumed at 8:50PM.

Adjournment: Edquist moved the meeting be adjourned at 8:50PM. The motion was seconded by Gulledge and the motion passed 5/0.

 

 

 

_____________________________   _______   ____________________________  ________

 

       J. Michael Riemann, Mayor               Date          Michael Herron, Mayor Pro-Tem         Date

 

 

                                 Minutes

                               Village of Misenheimer

                                Planning board Meeting

                                         April 21, 2011

 

Present:  Amanda Barringer, Chairman

                 Donnie day, Vice Chairman

                 Nancy Henderson, Board  Member

                 Joel Rogers, Board Member

                 Mike Riemann, Mayor

                 David Ezzell, Health Department

 

Barringer opened the meeting and declared a quorum present. Rogers made a motion to approve the minutes from the February 10, 2011 meeting. The motion was seconded by Day and approved by a 4/0 vote.

There were no Zoning applications to consider.

David Ezzell of the Health Department presented a program on types of Misenheimer soils and possible septic systems. He brought a soil map which showed that most of the municipality had poor soil. A typical septic system costs $5,000-$6,000 but for Misenheimer, it may go as high as $30,000. Similarly a septic system typically requires 8,000 to 10,000 square feet for the system and it’s replacement but for Misenheimer, a septic system and replacement space may require as much as 20,000-30,000 square feet.

The information provided by Mr. Ezzell will help the Planning Board make recommendations for development lot sizes as the current Zoning Ordinance is reviewed.

Riemann presented information on the state maintained roads in the Village. Davidcyn Apartment Drive, Glenmore Road, Reeves Island Road and Wesley Chapel road all have 60’ right-of-way. U.S. 52 through Pfeiffer has 60’ right-of-way but has no right-of-way elsewhere. The drive to Gray Stone School has 50’ right-of-way. This information will be helpful in sidewalk planning because Powell Funds can only be used on public road right-of-way. DOT has indicated that curb and gutter sidewalk along state maintained roads is usually not approved.

There no pending Zoning application decisions.

Rogers made a motion to adjourn the meeting. Henderson seconded the motion which was approved 4/0.

                                                                           Minutes

                              Village of Misenheimer

                               Board of Adjustment

                                       April 21, 2011

 

Present: Amanda Barringer, Chairman

                Donnie Day, Vice Chairman

               Nancy Henderson, Board Member

                Joel Rogers, Board member

                Mike Riemann, Mayor

                David Ezzell, Health Department

Barringer opened the meeting, declared a quorum present, and declared all Board Members present were voting members. Rogers made a motion to approve the minutes from the February 10, 2011 meeting. The motion was seconded by Day and the motion carried 4/0.

There were no new cases to consider or no old cases pending.

Henderson made a motion to adjourn and the motion was seconded by Rogers. The motion passed 4/0.

Minutes

Village of Misenheimer

Village Council Meeting

March 14, 2011

 

Attending:

        Michael Riemann, Mayor, Village Council

        Michael Burrage, Village Council

        Peter Edquist, Village Council

        Jim Gulledge, Village Council

        Michael Herron, Village Council

 

Call to Order: Mayor Riemann called the meeting to order at 7:00PM and declared a quorum present.

 

Moment of Reflection/Introspection:

 

Approval of Agenda: Burrage moved the Agenda be approved. Herron seconded the motion which was approved with 5/0 voting in favor.

 

Richfield-Misenheimer Fire Department Report: Chief David Isenhour presented the 2010 Fire Department Report. The report indicated that individual training hours had increased over previous years. Total calls for the fire district had increased as had calls for Misenheimer and Pfeiffer.

 

Mayor’s Report: Mayor Riemann reported the following activities since the last meeting.

 

Completed Projects

1.       Met with Rex Rogers about Gladstone decision

2.       Contacted Deeck Mechanical about heat pump decision

3.       Contacted BD’s General Contracting, INC about Community Building construction decision

4.       Arranged with Mayors method of handling Solid waste disposal bids

5.       Worked on details of Thread Trail Grant with Mayors

6.       Worked on details of radio program with Mayors

7.       Followed up with Duke Energy on power pole

8.       Met with Pfeiffer President Miller on Thread Trail

9.       Sent Waste vendors email to inquire if they had all necessary information

10.   Worked on writing CTT grant and securing letters of support

11.   Arranged for Gladstone deed preparation and land preparation and survey

12.   Arranged for Planning Board program

13.   Obtained Village state maintained road right of way information

14.   Checked on Board of Elections de-annexation question

 

Meetings Attended

1.       Census software training

2.       Gray Stone Building Dedication Feb 22 4:00PM

3.       Richfield COG Meeting

4.       COG Regional Planning Meeting

5.       Mayors Meeting

6.       TCC Meeting

7.       CTP Focus Group Meeting

 

To Do

 

1.      Newsletter

 

Things Coming Up

 

1.      Misenheimer Liaison Meeting March 29 6:30PM

Approval of the Minutes from the February 14, 2011 Meeting: Herron moved that the minutes be approved and the motion was seconded by Burrage.  The motion carried with 4/0 voting in the affirmative and Edquist abstaining.

Approval of Changes to Planning Board Procedures: The Council considered the following recommendation from the Planning Board:

 

“In order to make the Rules of Procedures for both the Board of Adjustment and Planning Board compatible for joint meetings, we recommend the following changes to the Planning Board Rules of Procedure. The quarterly meeting schedule would be changed from the current June, September, December, and March schedule to a July, October, January and April schedule. In addition elections would be held in July instead of June.”

 

Herron moved that the recommendation be approved. The motion was seconded by Edquist and the motion passed 5/0.

 

Gladstone Academy Update: Riemann reported that the deed was being prepared by Crawford Rippy of Brown, Brown and Brown and the survey by Rogell Hunsucker. The property had to be bush-hogged prior to the survey and thus the survey is still not done. The property is expected to close prior to the next Council meeting.

 

Approval of Community Building Bids: Riemann reported that most of the inside work contracted had been completed. The concrete for the porch and ramp will be poured in the coming week. A final approval check will follow.

 

Clerk Position Update and Process Discussion: Riemann reported he had placed the position with the Employment Office four days previously and already had received resumes from good candidates. Ads will run in Albemarle and Salisbury for three Sundays. We will stop accepting applications at the end of the month. Initial interviews with selected applicants will occur during April, and finalists will be interviewed at the May Council meeting. The job starts June 1.

 

Carolina thread Trail Update: We will receive a letter of support from Pfeiffer which is important. Other letters of support will be solicited. The current goal is to finish the rough draft by April 5.

 

Waste Contract Update: Four major companies plus Green Pieces have expressed an interest in the solid waste bid. All have indicated they have the information to make the bid.

 

Richfield Sidewalk Update: The DOT Right of Way Department provided right of way information for all state maintained roads in the Village. All have 60’ right of way except Merner Terrace (50’) and US 52. US 52 has 60’ right of way through Pfeiffer but has no right of way north of Pfeiffer. DOT expressed doubt they would allow a curb and gutter along US 52 and recommended trying to build all sidewalks away from all state roads.

 

Discussion on Planning Board Assignment: The Planning Board will move forward on planning improved Zoning Ordinances. Sidewalks will also be considered. A program on septic systems and the ability of municipal land to perk has been scheduled for the April meeting.

 

Pfeiffer Contract Update: The Police Department has a meeting scheduled March 18 to discuss budget needs. A subsequent March meeting will be scheduled for Riemann, Wyrick and Stewart (Pfeiffer).

 

Closed Session: Riemann requested a motion to go into Closed Session as allowed by State Statute 143-318-11 Part a(5). Edquist made the motion which was seconded by Herron and which passed 5/0.

 

Resumption of Regular Meeting: The regular meeting resumed at 8:50PM.

 

 

Adjournment: Burrage moved the meeting be adjourned at 8:50PM. The motion was seconded by Herron and the motion passed 5/0.

 

 

 

 

_____________________________   _______   ____________________________  ________

       J. Michael Riemann, Mayor               Date          Michael Herron, Mayor Pro-Tem         Date

 

Minutes

Village of Misenheimer

Village Council Meeting

February 14, 2011

 

Attending:

        Michael Riemann, Mayor, Village Council

        Michael Burrage, Village Council

        Michael Herron, Village Council

        Tracey Wyrick, Police Chief

        Luke Hatley, Probationary Officer

        Maxton McDowell, Auditor (late arrival)

 

Call to Order: Mayor Riemann called the meeting to order at 7:00PM and declared a quorum present.

 

Moment of Reflection/Introspection:

 

Approval of Agenda: Herron moved the Agenda be approved. Burrage seconded the motion which was approved with 3/0 voting in favor.

 

Police Report: Chief Wyrick introduced Luke Hatley who is a new probationary officer. Officer Hatley presented his background to Council and was asked questions by Council. Officer Hatley then left the meeting. Herron asked Wyrick if anything had been determined about the newspaper box behind the Gladstone Academy Building. Wyrick indicated he had not investigated yet because of recent weather.

 

Closed Session: Chief Wyrick requested a Closed Session. Riemann requested a motion to go into Closed Session as allowed by State Statute 143-318.11 (a) (6). The motion was made by Burrage, seconded by Herron and the motion passed by a 3/0 vote.

 

Resumption of Regular Meeting: The regular Council meeting resumed at 7:25PM

 

Audit Report: Maxton McDowell arrived to present the 2009-2010 Audit report. The finances of the Village are in good shape and the Letter of Management did not reveal any significant problems. Total net assets were listed as $656,078 with $452,262 in cash or cash equivalents. $63,341 is Powell Bill money and is restricted for the use of bicycle path and sidewalk construction.

 

Mayor’s Report: Mayor Riemann reported the following activities since the last meeting.

 

 Completed Projects

1.       Basic website done

2.       Solid waste proposal submitted

3.       Worked on Richfield sidewalk project issues

4.       Resolved CTP sidewalk data issue and CTP planning issue

5.       Resolve Phase II Storm water issue

6.       Worked on Clerk job description

7.       Received notification that we can apply for Thread Trail grant

8.       Worked on Community Building bids and power line

9.       Made arrangements for March liaison meeting

10.   Completed Department of Revenue Report

 

      Meetings Attended

1.       TCC Meeting

2.       Pfeiffer President Miller

3.      TAC Meeting

4.      Website training

5.      Liaison Meeting

6.      Chamber Meeting

7.      Mayors meeting

8.      Gold Hill Preservation Society Board Meeting

Approval of the Minutes from the January 10, 2011 Meeting: Burrage moved that the minutes be approved and the motion was seconded by Herron.  The motion carried with 3/0 voting in the affirmative.

 

 

Approval of the Budget Adjustments: Burrage, Finance Officer, reported on the status of revenue accounts as well as expenditure accounts. After some discussion, it was decided to change all revenue and expenditure account to current projected values. As a result, revenues and expenditures would increase $6,753 and the fund balance surplus would decrease from $33,384 to $30,485. Herron moved that Council approve the Budget Adjustments. The motion was seconded by Burrage and the motion passed 3/0.

 

 

Approval of Community Building Bids: Two heating/cooling system bids were presented. Both bids proposed using the current heat pump, removing the old furnace, and adding a blower with heat strips. After some discussion, it was decided to accept the low bid of $3,325 offered by Deeck Mechanical.

 

A bid from BD’s General Contracting INC was presented. The bid in the amount of $7,176 included a concrete porch for the front entrance, a handicap walkway to the front entrance, two new doors with crash bars for the front entrance, a new door with crash bar for the side entrance, reconstruction of both bathrooms to make them handicapped accessible, and a new attic stairwell. It was decided additional bids would not be necessary. Herron moved that the bid be accepted. The motion was seconded by Burrage and the motion passed with 3/0 voting in the affirmative.

 

Riemann reported that Duke Energy had been contacted about connecting a wire to our panel box. After discussions with Duke, it was decided that an overhead wire could be run more quickly and with no apparent cost. Duke has marked the location of the pole and indicated the work would probably be done by March 20. Riemann provided them with the required panel box inspection number.

 

Carolina thread Trail Update: Postponed until March meeting,

 

Richfield Sidewalk Update: Postponed until March meeting.

 

Discussion on Planning Board Assignment: Postponed until March meeting,

 

Closed Session: Riemann requested a motion to go into Closed Session as allowed by State Statute 143-318-11 Part a(5). Herron made the motion which was seconded by Burrage and which passed 3/0.

 

Resumption of Regular Meeting: The regular meeting resumed at 9:15PM.

 

Purchase of Gladstone Academy Property: Herron made a motion to accept the Gladstone Academy property sale price ($25,000) offered by the Rogers family. The motion was seconded by Burrage and the motion carried with 3/0 voting in the affirmative.

 

Adjournment: Herron moved the meeting be adjourned at 9:27PM. The motion was seconded by Burrage and the motion passed 3/0.

 

 

 

 

_____________________________   _______   ____________________________  ________

       J. Michael Riemann, Mayor               Date          Michael Herron, Mayor Pro-Tem         Date

 

Minutes

Village of Misenheimer

Planning Board Meeting

February 10, 2011, 7:15PM

Present:     Donnie Day, Vice-Chairman

                    Ahren Burrage

                    Joel Rogers

                   Mike Riemann, Mayor

The Vice-Chairman called the meeting to order and declared a quorum.  He declared Burrage, Day and Burrage to be voting members.

The Chairman asked for a motion to approve the November 11, 2010 Minutes. Rogers made the motion which was seconded by Burrage and the motion passed with a 3/0 vote.

Discussion was opened on making the meeting times in the Rules of Procedure for the Planning Board consistent with the meeting time in the Rules of Procedure for the Board of Adjustment. Rogers moved that Planning Board meetings be changed to quarterly meetings on the second Thursday of July, October, January, and April. Elections will be held at the July meeting. The motion was seconded by Burrage and the motion was approved by all.

Mayor Riemann brought forth a request from the Village Council for the Planning Board to change their focus from sidewalks to improving the Zoning Ordinances of the Village. He indicated that improvement could be done at different levels and New London, Red Cross, and Quanite Quarry had developed ordinances at $5000, $20,000, and $25,000 respectively. Different professional service providers were used by each. The Planning Board was encouraged to review ordinances at other municipalities and to make a recommendation at the April meeting for the level of change so that the appropriate amount could be set aside in the budget for 2011-12.

The Mayor informed the Board of the current difficulties of using Powell Bill funds for the Richfield sidewalk project.

 Day moved the meeting adjourn at 8:20PM. The motion was seconded by Burrage and passed unanimously.

MINUTES

VILLAGE OF MISENHEIMER

BOARD OF ADJUSTMENT

SPECIAL MEETING

February 10, 2011 7PM

Misenheimer Police Building

Present:

Donnie Day, Vice-Chairman

Ahren Burrage

Joel Rogers

Mike Riemann, Mayor

 

Vice-Chairman Day called the meeting to order and declared a quorum present. He further indicated voting members would be Burrage, Day and Rogers.

 

A motion was made by Rogers to approve the November 18 Meeting minutes. The motion was seconded by Burrage and the motion passed with a 3/0 vote.

 

The next meeting will be held on the second Thursday in April. Rogers moved to adjourn the meeting at 7:15PM. The motion was seconded by Burrage and the motion was approved by all.

 

Minutes

Village of Misenheimer

Village Council Meeting

January 10, 2011

 

Attending:

        Michael Riemann, Mayor, Village Council

        Michael Burrage, Village Council

        Michael Herron, Village Council

        Jim Gulledge

 

Call to Order: Mayor Riemann called the meeting to order at 7:00PM and declared a quorum present.

 

Moment of Reflection/Introspection:

 

Approval of Agenda: Herron moved the Agenda be approved. Burrage seconded the motion which was approved with 3/0 voting in favor.

 

Appointment to Council Position Vacated by Bolton: Jim Gulledge was presented by Riemann who indicated that Gulledge was a long time member of the community and had helped in the incorporation of the Village. Riemann further indicated the Gulledge had agreed to serve on the Council in the spot vacated by Jennifer Bolton. Herron moved that Gulledge be appointed to Council. The motion was seconded by Burrage and the motion passed 3/0.

 

Mayor’s Report: Mayor Riemann reported the following activities since the last meeting.

 

     Completed Projects

1.       Sent letter to Albemarle Insurance thanking them for service

2.       Completed documentation to initiate Workmen’s Comp insurance

3.       Communicated with CTT and consulting company on CTT grant

4.       Prepared and submitted a Letter of Interest for a CTT grant

5.       Prepared RFP for Solid Waste and Recycling bid which will be distributed Feb.1, 2011.

6.       Planned January financial cycle

7.       Worked on Richfield-Misenheimer sidewalk right of way

 

      Meetings Attended

1.       TCC Planning Meeting

2.       Mayor’s Meeting

 

Approval of the Minutes from the December 20, 2010 Meeting: Burrage moved that the minutes be approved and the motion was seconded by Herron.  The motion carried with 3/0 voting in the affirmative and Gulledge abstaining.

 

 

Approval of the Board of Adjustment Rules of Procedure: Riemann indicated that the Rules of Procedure for the Board of adjustment had been distributed at the last meeting and that Peter Edquist had requested time to read them. Riemann indicated that he had not heard from Edquist about the rules. Herron moved that Council approve the Rules of Procedure. The motion was seconded by Burrage and the motion passed 3/0 with Gulledge abstaining.

 

Approval of a Blue Cross-Blue Shield Plan for Employees: Riemann reviewed the various contract proposals from Blue Cross-Blue Shield. Maintaining the current the current Dental Plan will cost an additional $75.75 per month (20% increase). Maintaining the current Health Insurance will cost an additional $334.26 per month (12.24% increase).  A second option which was appealing would reduce current costs by %5.42. However it would increase the deductible and maximum out of pocket by 150% and trips to the emergency room and urgent care would be full pay up to the maximum out of pocket. Some discussion centered around our dental benefit and whether it was too generous. After considerable discussion, Burrage moved that we stay with our current benefits but that we do a benefits comparison with other municipalities and after discussions with employees, make a decision prior to the new budget year about our benefits for next year. Gulledge seconded the motion which passed 4/0.

 

Discussion of the Community Building Project: Riemann suggested that perhaps he take the lead on the Community Building project. It was decided that the items to be done would be the front porch with handicapped walk, the front doors with crash bars, the back door with crash bar, at least one handicapped accessible bathroom, and wiring to the building. If funds allow, the ceiling stairway should be replaced and the old trailer bed should be removed.

Possible contractors were discussed.

 

Discussion on Planning Board Assignment: At the joint meeting last June, Council requested that the Planning Board look at sidewalks, lighting and the Land Use Map. Riemann suggested that after our recent rezoning proposal discussions, we might want the Board to look at modifying our Zoning Ordinance. This might be approached by having the Planning Board with help from the department of Health, review the ability of large parcels of land in the village to perk. Ideal size of land parcels might then be determined for Zoning purposes. The current Ordinance has some flaws and does not have a subdivision portion. The Village would need to contract with someone to help with the revision. Work by the organization contracted could begin in the new budget year. It was the consensus of the Council that we should proceed in this direction.

 

Discussion on Website Information: Herron expressed a concern about posting personal email addresses because there are spybots on the web that automatically harvest posted email addresses and sell them to spammers.  After some discussion, it was decided the website would be altered to fit the preferences of each individual Council and Board member.

 

Closed Session: Riemann requested a motion to go into Closed Session as allowed by State Statute 143-318-11 Part a(5). Herron made the motion which was seconded by Burrage and which passed 4/0.

 

Adjournment: Herron moved the meeting be adjourned at 8:17PM. The motion was seconded by Burrage and the motion passed 4/0.

 

 

 

 

_____________________________   _______   ____________________________  ________

       J. Michael Riemann, Mayor               Date                Paula Russo, Clerk                         Date