Click here for the Council Agenda for the Monday, 2/13/12 meeting to be held at 7PM at the Community Building:

  • AGENDA
  • VILLAGE COUNCIL and  PLANNING BOARD

            JANUARY 9, 2012

1. Call to Order  a. Village Council b. Planning Board

2. Moment of Reflection/Introspection

3. Installation a. Newly Elected Council Members b. Council Officer Designations c. Planning Board Members

4. Introduction of Visitors

5. Aproval of Agenda for January 9, 2012 Meeting

6. Approval of Minutes a. 12/12/11 Council Minutes b. 10/13/11 Planning Board Minutes

7. Planning Session

8. Other Business a. Employee Insurance Contract Renewal

9. Adjournment

Next Council Meeting scheduled for Monday, February 13, 2012 7PM

Next Planning Board Meeting scheduled for Thursday, April 12, 2012 7PM

Updated January 6, 2012

Minutes

Village Council

December 12, 2011

Present:               Michael Riemann, Mayor

Michael Herron, Mayor Pro-Tem

Jim Gulledge, Council Member

Pam Humphrey, Clerk

 Call to Order:     Mayor Riemann called the meeting to order at 7:10 PM declaring a quorum present.

Moment of Reflection/Introspection:

Installation of Newly Elected Council Members and Officer Designations:  Mayor Riemann requested that this Agenda item be scheduled for the January 9, 2012 meeting so that all Council Members may be present.  Herron made a Motion to move this Agenda item to the January 9, 2012 meeting.  The Motion was seconded by Gulledge and was approved by a 3/0 vote.

Introduction of Visitors:  Erik McGinnis, Interim Police Chief

Approval of Agenda:  Herron made a Motion to accept the revised Agenda.  Gulledge seconded the Motion and it was approved by a 3/0 vote.

Approval of Minutes from November 14, 2011 Council Meeting:  Herron made a Motion to accept the November 14, 2011 Minutes with no revisions.  The Motion was seconded by Gulledge and was approved by a 3/0 vote.

Administrative Report:   Mayor Riemann and Pam Humphrey, Clerk, presented the Administrative Report covering November 15, 2011 through December 12, 2011.   The presentation of the Administrative Report included a recap of the meetings attended by the Mayor.  The Mayor discussed his attendance December 7, 2011 at the Veterans Center opening at the Pfeiffer University Misenheimer campus.  There were numerous high profile political dignitaries in attendance.  He also discussed his attendance at Gray Stone High School to assist with the lottery for Fall 2012 admissions.  Herron commented whether it was good for a politician to assist in this type of event.  The Mayor also discussed the Centralina Council of Government (CCOG) recent $5MM Housing and Urban Development (HUD) Sustainability grant award for regional planning.  The Village of Misenheimer will be included in this study.  Mayor Riemann closed his portion of the Administrative Report by discussing his plans for a joint meeting of the Council and Planning Board at the January 9, 2012 7PM Council meeting to focus on the use of the Gladstone Academy building and sewer for the Village.

The Clerk reported the status regarding the following items:

  • June 30, 2011 Audit-Submitted December 1, 2011.  Meeting with Maxton McDowell, CPA to be scheduled for the January or February 2012 Council meeting.
  • Specific results/comments regarding returned Village surveys were discussed.  The Survey results will be posted on the Village web site.
  • The Village received a public records request from Waste Connections, Inc.  New London and Richfield received the same public records request.  The Village contacted the Waste Connections, Inc. contact and arranged for the information to be available during the week of January 16, 2012.
  • Waste Management extended their apologies for missing a recycling pickup on Thursday, December 1, 2011.  They are double checking their 2012 pickup schedule to confirm that there are no incorrect dates.  We will wait on their confirmation before we will publically publish the pickup dates.  Herron was not satisfied with Waste Management’s efforts to pick up extra recycling on Thursday, December 8, 2011 as broken glass was left at his curb.
  • Scholarships will be verified so that the checks can be issued and signed at the January 9, 2012 Council meeting.
  • A draft of Budgeted and Actual Revenues and Expenditures through November 30, 2011 was prepared by the Clerk and discussed with the Council.  A Balance Sheet will be prepared when the final audited figures for June 30, 2011 are delivered by the auditors.  It was noted that Budget Amendments for FY 2011/2012 will need to be made to the original Budget Ordinance that will include the following:
    • $30,000 of budgeted Grant Revenue received for the Carolina Thread Trail
    • $30,000 of budgeted Grant Expenses expected to be expended for the Carolina Thread Trail

Public Safety Update:  Erik McGinnis, Interim Police Chief, attended the Council meeting to present the November 2011 Police Department Monthly Report.  He noted that there had been an arrest on Wesley Chapel Road where the residents were charged with intent to sell and deliver marijuana.  The residents are currently still living at the residence pending legal court proceedings.

Council asked Interim Chief McGinnis about the status of the rental property on Wesley Chapel Road rented by Pfeiffer University students where previous disturbance reports had been noted.  He reported that Village Police Officers had been regularly patrolling the area.  It was also noted that there had been a recent disturbance involving fireworks at the rental property.  Village Police Officers visited the rental property to investigate this incident.  Gulledge mentioned that Paul Key, a nearby neighbor to the rental property, had recently discussed with him his continued concerns over the disturbances at the rental property.  Gulledge was concerned that the Village was not being more aggressive in developing a noise/nuisance ordinance for situations such as these.  Mayor Riemann mentioned that a noise ordinance would require differentiation between acceptable and unacceptable noise as noise is frequently heard from the Pfeiffer University athletic fields during sporting events.  Gulledge commented that focus should be given to disturbances occurring when most Village residents would be sleeping.  Herron commented that balance has to be struck between the University, the young students, and the community regarding what is harmless or harmful college behavior.  Interim Police Chief McGinnis stated that he continues to research ordinances and enforcement at other small college towns in NC with Police Departments as well as small municipalities in Stanly County.  Mayor Riemann stated that he had reviewed the Raleigh ordinance that has provisions for NCSU off campus students.   Gulledge mentioned that Pfeiffer University is reviewing their student conduct/behavior code with the SACS audit currently underway.   Mayor Riemann instructed Interim Police Chief McGinnis to continue his research.  The Mayor also indicated that he would contact Mr. Keys and the rental property’s owner.

Interim Police Chief McGinnis also discussed his continued research regarding acquiring another Police vehicle during FY 2011/2012.  He indicated that his research would lead him to currently recommend a Dodge Charger police cruiser.  Mayor Riemann inquired about the status of the 2008 Ford Crown Victoria.  Interim Police Chief McGinnis commented that it would need tires soon.  Mayor Riemann inquired as to whether three (3) Police vehicles were needed.  Interim Police Chief McGinnis noted that the Police Department could operate without the 1997 Ford Crown Victoria as repair issues are becoming more common with this vehicle.

Interim Police Chief McGinnis reported on his research of recording cameras needed in the Police vehicles.  His research indicated that a cost per vehicle of approximately $1,100.00 would include the camera, DVR, monitor, microphone, GPS, and support.  There are evidence access controls over the SD memory cards.  The units allow for the recordings to be securely uploaded to a PC.  It was recommended to allocate the Bullet Proof Vest grant refund monies toward the purchase of two (2) units.  Interim Police Chief McGinnis will finalize his research and talk further with the company and law enforcement references using the equipment.

Gladstone Academy Restoration Update:  Mayor Riemann presented a complete restoration report delivered to the Village by Mr. Terry Wilbur of Southern Home Management, Inc. (SHM) dated November 29, 2011.  SHM provided more detail regarding the proposed six (6) phases of restoration.  A bid of $51,700.00 was submitted for the First Phase which is broken down in to (2) sub phases (1A and 1B).  Phase 1A work is estimated to cost $12,850.00 and will include general cleaning of the space, general washing of the interior, removal of window sashes and placement of plywood covers for security, doors will be fitted with temporary locks, and any damaged metal along the edges will be repaired.  Phase 1B work is estimated to cost $38, 850.00 and will include jacks to lift the structure, removal of the old floor system, rebuild the joists and floor system, build new piers under the floor system, dispose of all waste, and cover the newly built floor system.  Phase 1A is necessary during FY 2011/2012 to protect the structure from the weather and potential vandalism.   The structure could then sit safely for an extended period of time if necessary before the next phases would be funded and started.

Mayor Riemann noted that he is soliciting historical information from a variety of sources for the Gladstone Academy property.  He is also researching grant opportunities to assist in the funding of future restoration phases for the property.

Mayor Riemann requested that a Motion be made to approve the SHM Phase 1A work for FY 2011/2012 in order to protect the structure.  Funding of the $12,850.00 would require a FY 2011/2012 Budget Amendment for the expenditures.  Gulledge made the Motion to approve the SHM Phase 1A work for the Gladstone property and also to amend the FY 2011/2012 Budget to include this expenditure of $12,850.00.  Herron seconded the Motion and it was approved by a 3/0 vote.

Community Building Up Fit Update:  Mayor Riemann noted that he and Burrage had installed the set of three (3) handicap grab bars, adjusted the height of both bathroom sinks, installed the sink pipe insulation to both bathroom sinks, and changed the bathroom door handles to lever handles per ADA requirements.  The 911 property address was installed on the outside of the building and two (2) fire extinguishers were installed as required per the Fire Marshal.  Two (2) smoke and carbon monoxide detectors were also installed.

Inspection items remaining to be completed include the HVAC and electrical items, replacing the bathroom toilet seats, installing the handicap parking signage, lengthening the bottom of the concrete walkway pad, and installing a walkway railing on the outside of the walkway.  The Village intends to continue to make progress on these remaining items to close out the inspection items noted per the October 2011 inspection by Stanly County Central Permitting.

Powell Bill Sidewalk Project Update:  Mayor Riemann reported that the NCDOT estimate for the Powell Bill sidewalk project remains at approximately $100,000.00 for a five (5) foot sidewalk.  NCDOT will continue to work with the Village to explore ways to address the $23,000.00 funding difference.    Work would be scheduled to start Spring 2012 utilizing the $77,000.00 in Powell Bill funds which need to be spent by June 30, 2012.

Mayor Riemann has a proposed Easement document being reviewed by our Attorney.  Homeowners along the sidewalk route would need to sign this document.  Discussions with homeowners indicate their support.

Community NCDOT Sidewalk Grant Submission:  Mayor Riemann reported that he had worked with Dana Stoogenke, Rocky River Rural Planning Organization (RRRPO), and the Mayors of Richfield and New London to submit a NCDOT grant on December 2, 2011 requesting funds for community sidewalk planning.  If we are selected, the grant will be awarded in May 2012.  We appreciated the Village’s support in providing letters of support that accompanied the grant application.

Carolina Thread Trail Grant Update-Next Meeting Monday, January 9, 2012 2PM:  Mayor Riemann noted that we had included the Minutes from the November 14, 2011 Carolina Thread Trail Steering Committee meeting for Council’s review in the December 12, 2011 Council packet.  All grant and matching funds have been deposited in a bank account at First Bank.

Sewer Trunk Line Update/Engineering Selection:  After approving the qualifications of Chambers Engineering at the November 14, 2011 Council meeting, the firm subsequently submitted an estimate to determine the cost of sewer for the Village which totaled $8,955.00.  Council had previously approved a FY 2011/2012 Budget amount of no more than $10,000.00 once a contract had been negotiated with a qualified consultant.  Chambers Engineering proposed to analyze the project in three (3) phases which are listed as follows:

  1. Curl Tail Creek Outfall Sewers
  2. Wesley Chapel Collection Sewers
  3. Downstream Sewer Analysis

Mayor Riemann commented that property on Wesley Chapel Road would have to have sewer before it could be developed further.  There was Council discussion regarding whether to perform all three (3) phases or only two (2) phases (1 & 3).  It was concluded by Council that all three (3) phases should be conducted at the same time.  Since the bid from Chambers Engineering for the sewer line cost estimate came in under the cost parameters previously approved by Council, Herron moved to approve the contract with Chambers Engineering for $8,955.00 and to modify the FY 2011/2012 Budget to include the expenditure.  Riemann seconded the Motion and it was approved by a 3/0 vote.

New Member for Planning Board and Board of Adjustment:  Mayor Riemann advised Council that Mark Stephenson agreed to serve on the Planning Board and Board of Adjustment pending Council’s approval.   Mandy Barringer resigned from both Boards after the October 13, 2011 meetings.  Herron made the Motion to approve the appointment of Mark Stephenson to serve on the Planning Board and Board of Adjustment.  Gulledge seconded the Motion and it was approved by a 3/0 vote.

Other Business:  There was no other business to discuss.

 Closed Session Discussion:  Mayor Riemann requested a Motion to go into Closed Session for purposes allowed by State Statute 143-318.11 (a)(5).  Herron made the Motion to go into Closed Session.  The Motion was seconded by Gulledge and was approved by a 3/0 vote.

 Adjournment:  The meeting was adjourned at 8:45PM.

The next Council meeting is scheduled for Monday, January 9, 2012 at 7PM at the Community Building.  This will be a joint meeting with the Planning Board and Board of Adjustment members.

 

 

 

 

WM Scan 2012  Click here for a .pdf of the 2012 Solid Waste/Recycling Schedule for 2012

Village of Misenheimer, Town of New London & Richfield Recycle Pickup Information for 2012

To: All residents of the Village of Misenheimer, Town of New London & Town of Richfield

Waste Management of Carolinas (WM) appreciates the opportunity to provide you curbside recycling collection in your communities. Each residence received 1 Brown 96 gallon roll out cart to use to place all of your recyclable material in, and your collection will be provided every 2 weeks.

Your carts are the property of your Municipalities and are not the property of Waste Management. You will need to contact your Village or Town Hall if there are any issues with your cart that are unrelated to our collection. Washing your recyclables will prevent a build-up in your cart. COLLECTION Please have your cart placed at the curb on Thursday morning by 6:00 am, and allow a minimum of 3 feet of spacing from mailboxes and your trash receptacles. The handles of your cart should face your house and not the street. HOLIDAYSDuring weeks where an observed holiday falls before or on your scheduled collection day, we will collect your recyclables the day following your scheduled service day (Please see note below regarding Thanksgiving). In cases of inclement weather, we will provide service as soon as it is safe to do so. ***Please note due to the Thanksgiving Holiday recycle service will be delayed until Saturday 11/24/2012

ACCEPTABLE ITEMS: Flattened Corrugated Cardboard, Junk Mail & Office Paper (No Pizza boxes) Chipboard • Cereal boxes, paper towel rolls, facial tissue boxes, etc. (usually brown or gray inside without a waxy finish). • Remove all foil or plastic liners Newspaper • Clean newspapers and their inserts Magazines and Phone Books • No binders or spiral notebooks Plastics • #1 through #7 Plastic Bottles and Jugs Except # 6 (numbers can be found on the bottom of bottles). • Remove caps and discard, Rinse Containers Aluminum and Steel Food and Beverage Containers • Rinse • Lids only if still attached Glass Food and Beverage Jars and Bottles • Remove caps and lids and discard & Rinse Please take a moment to familiarize yourself with the UNACCEPTABLE ITEMS below as we will not collect “contaminated” carts containing unacceptable items. • Antifreeze Containers • Ceramic Containers • Deli Containers & Pizza Boxes • Dishes • Mirrors • Motor Oil Containers • Paint Cans • Plastic grocery bags • # 6 Plastics • Pyrex Containers • Styrofoam • Window Glass • Food Residue contamination

  AGENDA

VILLAGE COUNCIL

DECEMBER 12, 2011

1.     Call to Order

2.     Moment of Reflection/Introspection

3.     Installation of Newly Elected Council Members and Officer Designations

4.     Introduction of Visitors

5.     Approval of Agenda

6.     Approval of November 14, 2011 Minutes

7.     Administrative Report

8.     Public Safety Update

9.     Gladstone Academy Restoration Update

10.   Community Building Up Fit Update

11.    Powell Bill Sidewalk Project Update

12.   Community NCDOT Sidewalk Grant Submission Update

13.   Carolina Thread Trail Grant Update-Next Meeting Mon, 1/9/12 2:00PM

14.   Sewer Trunk Line Engineering Update

15.   New Member for Planning Board & Board of Adjustment

16.   Other Business

17.   Closed Session Discussion

18.   Adjournment

Next Council Meeting scheduled for Monday, January 9, 2012 7PM

Minutes Village Council November 14, 2011

Present: Michael Riemann, Mayor Michael Herron, Mayor Pro-Tem Michael Burrage, Finance Officer Pam Humphrey, Clerk

Call to Order: Mayor Riemann called the meeting to order at 7:10 PM declaring a quorum present.

Moment of Reflection/Introspection:

Introduction of Visitors: Erik McGinnis, Interim Police Chief

Approval of Agenda: Mayor Riemann requested that the Agenda be amended to allow Erik McGinnis, Interim Police Chief, to make a request for a Staff Promotion after the Administrative Report Agenda item was concluded. Herron made a Motion to approve the amended Agenda for the meeting. The Motion was seconded by Burrage and was approved by a 3/0 vote.

Approval of Minutes from October 10, 2011 Council Meeting: Burrage made a Motion to accept the October 10, 2011 Minutes with no revisions. The Motion was seconded by Herron and was approved by a 3/0 vote.

Administrative Report: Mayor Riemann and Pam Humphrey, Clerk, presented the Administrative Report covering October 11, 2011 through November 14, 2011. The presentation included a recap of the meetings attended by the Mayor. The Clerk reported the status regarding the following items: • June 30, 2011 Audit-Due December 1, 2011 • County Building Inspections at the Community Building • General results/trends regarding returned Village surveys (Survey Results to be presented at December Council meeting) • Carolina Thread Trail (CTT)/Village of Misenheimer lead municipality financial status (Bank account opened, initial deposit from CTT made and Village, Richfield, and New London deposits of match monies to be made 11/16/11

Mayor Riemann added an additional item to the Administrative Report as the Centralina Council of Government (COG) requested a confirmation of the primary and alternate contacts for the Village. It was discussed and determined that Mayor Mike Riemann would remain the primary contact. Mike Herron volunteered to be the designated alternate for the quarterly meetings held in Charlotte.

Mayor Riemann also commented on the success of the Village community BBQ held Saturday, October 29, 2011. It was an enjoyable event and everyone’s help was greatly appreciated. However, Council agreed that a better contact list of the “Friends” of the Village should be developed in order to have a broader base of potential attendance.

Police Department Staff Promotion Request: Erik McGinnis, Interim Police Chief, requested that Officer John Brady, Jr. be promoted from Officer status to Sergeant and accordingly increase his rate of pay. Interim Police Chief McGinnis stated that Officer Brady has been satisfactorily performing numerous additional duties. Herron made the Motion to approve the Interim Police Chief’s promotion request. The Motion was seconded by Burrage and was approved by a 3/0 vote.

Interim Police Chief Erik McGinnis commented on the October 2011 Police Report presented to Council. He remarked that Police stops were up from September 2011 as the Officers had more time to patrol since the Pfeiffer University Fall semester is in full swing.

Gladstone Academy Restoration Update: Mayor Riemann presented a portion of the report delivered to the Village by Mr. Terry Wilbur of Southern Home Management, Inc. (SHM). SHM toured and evaluated the Gladstone property on October 10, 2011. SHM proposed six (6) phases of restoration. A bid of $48,700.00 was submitted for the First Phase which is intended to accomplish the following: • Clean and secure the building • Repair the roof to protect the inside of the structure from leaking water and animal access • Restore the foundation piers, window sills, and flooring • Remove the old windows and fit plywood covers over the window openings • Fix the doors and provide locked access to the building

Mayor Riemann indicated that the Council could explore performing half of Phase 1 during FY 11/12 to secure and protect the structure and to perform the other half of phase 1 during early FY 12/13. Discussions will be conducted with SHM to determine the feasibility of this approach and will be reported back to Council at the December 12, 2011 Council Meeting. It was also discussed that the Council should finalize the eventual use of the Gladstone Academy building since it cannot be used as a church per restrictions in the Deed. No Trespassing signs were installed on the Gladstone property.

Community Building Permit Inspection Update: Pam Humphrey, Clerk, advised Council that the Community Building had been inspected by the Stanly County Building Inspector and the Fire Marshal. The following items were noted that needed attention: • Various Americans with Disabilities Act (ADA) related items (bathrooms, door handles, access ramp, handicap parking) • Fire inspection items (Fire extinguishers and 911 address plate) • HVAC and electrical items

Mayor Riemann commented that the vendors completing the original work at the Community Building would be contacted to advise them of the items needing further attention so that the Stanly County inspection process can be completed. Some items will be completed by the Village (fire extinguishers, 911 address, sinks installed to ADA height specification, sink pipe insulation, toilet seat cover removal, bathroom grab bars, and bathroom lever door handles).

Powell Bill Sidewalk Project Update: Mayor Riemann reported that he continues to work with NCDOT and Village property owners to facilitate utilizing the approximately $77,000.00 in Powell Bill funds for sidewalks. The Powell Bill funds must be expended by 6/30/12. In working with NCDOT, all ADA sidewalk requirements must be met. The initial estimate from NCDOT was approximately $100,000.00. This is approximately $23,000.00 greater than the Village Powell Bill fund balance of approximately $77,000.00. NCDOT is revisiting their estimate and funding sources to determine if the Village can get all of the proposed sidewalks built and to not have to consider utilizing General Funds for a funding shortage. Herron noted that he would prefer to utilize General Funds vs. shortening the distance of sidewalks if NCDOT needed more funds than our current Powell Bill fund balance.

Community NCDOT Sidewalk Grant Update and Resolution: Mayor Riemann stated that he had worked with Dana Stoogenke, Rocky River Rural Planning Organization (RRRPO) and the Mayors of Richfield and New London regarding submitting a NCDOT grant request for community sidewalk planning. The Communities are being asked to express their support of obtaining this grant via letters of support addressed to NCDOT. The Village is intended to be the lead municipality of the Community group. Mayor Riemann emphasized the importance of coordinated community sidewalk planning to complement the community Carolina Thread Trail corridor design planning.

Mayor Riemann requested the Village approval of a Resolution endorsing the joining of the Town of New London, the Town of Richfield and the Village of Misenheimer to apply for a NCDOT pedestrian planning grant. Herron made a Motion to approve the Resolution. Burrage seconded the Motion and it was approved by a 3/0 vote. The signed Resolution will be submitted to Dana Stoogenke, RRRPO, for final submission to NCDOT along with the grant application and letters of support by November 28, 2011.

SR1599 Colony Road Apts Road Maintenance Responsibility Transfer from NCDOT to Village Update: Mayor Riemann stated that the signed paperwork for the Village to take over the maintenance of this road had been submitted to NCDOT. He advised that the Village should hear back from NCDOT in one to two months. Once the Village has this road listed as our maintenance responsibility, the Village will pursue being included again for Powell Bill funding.

Speed Bump and Speed Limit on Merner Terrace: Mayor Riemann worked with NCDOT to obtain a Certification of Municipal Declaration to Enact Speed Limits and Request for Concurrence for Merner Terrace. The speed limit is to be stated and enforced at 25 MPH for cars and trucks. Herron made a Motion to approve the Speed Limit Ordinance for Merner Terrace Road. Burrage seconded the Motion and it was approved with a 3/0 vote.

The speed bump situation on Merner Terrace requires there to either be speed bumps or have none at all. Council discussion ensued regarding possibly shaving the speed bumps down or how they could get removed. Mayor Riemann will research who may be able to assist the Village for either option and report back to Council at the Monday, December 12, 2011 Council Meeting.

Carolina Thread Trail (CTT) Grant Update from November 14, 2011 Steering Committee Meeting:

Mayor Riemann and Pam Humphrey, Clerk, attended the CTT initial Steering Committee meeting on Monday, November 14, 2011 at the New London Community Building. Representatives from Stewart Engineering and the CTT attended the meeting. Nine out of thirteen Steering Committee members attended the initial meeting. It was determined that Stanly County should be represented at the CTT meetings since they currently have a portion of the CTT in their jurisdiction. In addition, at some point the Village of Misenheimer Police Department should be included in the CTT discussions as they are the only public safety agency of the three communities. Stewart Engineering presented a video regarding the current eighty (80) miles of trail and the long term goals of the CTT. The following items were discussed: • Possible Trail Concerns (Safety, Impacts on Property Values, Liability, Maintenance, Property Condemnation, Increase in Business and Possible Influx of New Businesses) • Possible Trail Usage (Bikers, Hikers, Walkers, Equestrian, ATV) • Possible Trail Surface Options (Soft vs. Hard, Requirements in Flood Plain environments) • Possible Trail Corridor design flexibility during this design phase

The next CTT meeting is planned for January 9, 2012 at 2:30PM. The Community grant must completed by September 2012.

Sewer Trunk Line Update/Engineering Selection: Mayor Riemann prepared a technical request for proposal document intended to obtain Village sewer feasibility quotes from qualified firms. We were informed that there is a NC Statute that requires the Village to select a qualified engineering firm first. The Village must then negotiate a contract with the selected firm. If an agreement cannot be negotiated, then another qualified firm must be selected. Negotiations will then begin with the new firm. This process ensues until an acceptable contract has been negotiated with a qualified firm.

Prior to the meeting, emails were sent to the Council to review the qualifications of the following engineering firms: • Chambers Engineering (Does work for Stanly County) • Salisbury Engineering & Planning

Mayor Riemann indicated that both firms come well recommended.

Mayor Riemann requested a Motion be made to select a firm to begin negotiations. Herron made a Motion to select Chambers Engineering. Burrage seconded the Motion and it was approved by a 3/0 vote.

The new owner of Clearview Apartments has submitted a letter of support to the Village to study the feasibility of sewer for the Village.

Election Results/Council Election of Mayor, Mayor Pro Tem, and Finance Officer: Jim Gulledge and Mike Burrage were re-elected to the Council for a two (2) year term in the November 2011 elections. The following are the results of the Council elections:

Position Candidate Motion Second Vote Mayor Mike Riemann Herron Burrage 3/0 Mayor Pro Tem Mike Herron Burrage Herron 3/0 Finance Officer Mike Burrage Burrage Herron 3/0

Other Business: Newly re-elected Mayor Riemann proposed that there be more Council collaboration with the Planning Board. The Planning Board’s next meeting is scheduled for Thursday, January 12, 2012. Mayor Riemann proposes securing a replacement for the Planning Board Chair position as Mandy Barringer resigned her Chair position in October 2011. Mayor Riemann indicated that he would contact the candidates discussed at the Council meeting to determine their availability and interest.

Adjournment: The meeting was adjourned at 8:40PM.

The next Council meeting is scheduled for Monday, December 12, 2011 at 7PM at the Community Building.

AGENDA

VILLAGE COUNCIL

NOVEMBER 14, 2011

1. Call to Order

2. Moment of Reflection/Introspection

3. Introduction of Visitors

4. Approval of Agenda

5. Approval of October 10, 2011 Minutes

6. Administrative Report

7. Gladstone Academy Restoration Update

8. Community Building Permit Inspection Update

9. Powell Bill Sidewalk Project Update

10. Community NCDOT Sidewalk Grant Update & Resolution

11. SR1599 Colony Road Apts Rd Maintenance Responsibility transfer from NCDOT to Village Update

12. Speed Bump & Speed Limit on Merner Terrace Update

13. Carolina Thread Trail Grant Update from November 14, 2011 initial meeting

14. Sewer Trunk Line Update/Engineering Selection

15. Election Results/Council Election of Mayor, Mayor Pro-Tem, & Finance Officer

16. Other Business

17. Adjournment

Next Council Meeting scheduled for Monday, December 12, 2011 7PM

Minutes

Village of Misenheimer

Planning Board Meeting

October 13, 2011 7PM

Community Building

Present:           Donnie Day, Vice Chairman

Nancy Henderson, Board Member

Joel Rogers, Board Member

Peter Edquist, Council Member

Mike Riemann, Mayor

Pam Humphrey, Clerk

Day opened the meeting at 7:06 PM and declared a quorum present.  Rogers made a motion to accept the July 14, 2011 minutes.  The motion was seconded by Henderson and approved by a 3/0 vote.

Review of Zoning Applications: There were no Zoning Applications to consider.

Mayor Riemann updated the Planning Board regarding the following items:

1.       Sidewalks for the Village: Mayor Riemann advised that he had talked with all of the effected homeowners but one along the sidewalk route.  The sidewalk route consists of the existing sidewalk along Hwy 52 to Pfeiffer Place and the new section that would be built from Pfeiffer Place to the Village limits at the Substation.  The overall reaction for request of land for a 14 foot permanent easement for the possible five or six foot sidewalk has been positive.  NCDOT has been onsite in the Village to examine the proposed sidewalk path and will provide us a construction estimate in the next couple of weeks.  NCDOT has advised the Village that a blanket easement should be able to be obtained that will require being recorded.  A survey should not be required.  Some water meters and underground utilities may need to be relocated.

2.       Interim Zoning Officer-Mike Riemann, Mayor:  Mayor Riemann will be the Interim Zoning Officer until another candidate is identified.  Currently, the only zoning activity in process is with Connie Porter who plans to open a tanning salon in the Village.  Pfeiffer University will be providing their cut sheets for their new lighted signage for our Zoning files.

3.       Carolina Thread Trail Grant Award September 15, 2011: The Village was notified that we had been awarded the Carolina Thread Trail (CTT) community (Village of Misenheimer/Richfield/New London) corridor design grant ($20,000 grant award plus $10,000 total contributed equally be each community ($3,333.33 each)) as of September 15, 2011.   The Village will be the lead municipality providing accounting for the grant.  Work on the grant must be completed in one year.  Stewart Engineering, Inc. will be the corridor design engineers for the project.  Public meetings will be held as part of the corridor design process.

During the October 10, 2011 Council meeting, Herron made the motion to accept the CTT grant award and the design contract with               Stewart Engineering, Inc.  Burrage seconded the motion and it was approved by a vote of 5/0.

Discussion ensued among the Council members regarding possible CTT Steering Committee members from the communities.  The following are confirmed for members from the Village:

  • Mike Riemann, Mayor
  • Peter Edquist, Council Member
  • Quinton McKissick, Pfeiffer University Director of Outdoor Leadership and Recreation

Other citizens will be considered to fill all of the open and available Village CTT Steering Committee positions.

4.       Possible Sewer Extension:  Mayor Riemann has been working with Andy Lucas, Stanly County Manager, discussing a possible sewer trunk line in to the Village.  The new owner of the Clearview Apartments has been inquiring as their package plant has issues.   Mayor Riemann commented that in his research that he has noted that sewer is not usually financially viable for a municipality without industrial and residential customers.  He commented that the Village may need to seriously discuss whether they want to be a community with sewer or septic.

Mayor Riemann is preparing a technical document that needs to be submitted in order to secure engineering study bids to estimate the cost of obtaining a sewer trunk line.  There was a sewer feasibility study done for the Village of Misenheimer in 2006.

5.       Gladstone Academy Restoration Update:  Mayor Riemann advised that the grading and seeding of the lot has been completed.   Mayor Riemann has not been able to get a response from the NC State Historic Preservation Office for preservation/restoration advice.   Terry Wilbur of Southern Home Management (General Contractor) in Greensboro was referred to the Village by the Stanly County Museum.  This firm was involved in the Snuggs Home restoration in Albemarle.  The Mayor met with Mr. Wilbur 10/10/11 whereupon Mr. Wilbur spent the morning examining the Gladstone Academy property inside and out.  He was impressed by the building’s condition and some of the unique architectural features.  Southern Home Management will provide an assessment of the property and an estimate to preserve/restore it for the Council’s review.  The Village has spent approximately $5,025.00 toward preservation/restoration during FY 11/12

Now that the building is more visible from the road, the Village will affix “No Trespassing” signs.  The doors and windows may also need securing from the elements if the preservation/restoration is scheduled for a later start date.

At the Council meeting on October 10, 2011, Edquist requested that the Village contact the adjacent property owners to determine their current interest in donating or selling the lot adjacent to Gladstone Academy to use as a possible park location.  Mayor Riemann indicated that he would contact the property owners.  Edquist advised the Planning Board to consider more Park zoning.

Consideration and Determination of Zoning Cases: There were no Zoning Cases to consider.

A Motion was made by Rogers and seconded by Henderson to adjourn the meeting at 7:35PM.  The Motion was approved by a vote of 3/0.

 

Minutes

Village of Misenheimer

Board of Adjustment Meeting

October 13, 2011 7PM

Community Building

 

Present:           Donnie Day, Vice Chairman

Nancy Henderson, Board Member

Joel Rogers, Board Member

Peter Edquist, Council and Board Member

Mike Riemann, Mayor

Pam Humphrey, Clerk

 

Day opened the meeting at 7:00 PM and declared a quorum present.

 

Henderson made a Motion to approve the July 14, 2011 Minutes.  The Motion was seconded by Rogers and approved by a 4/0 vote.

 

A Motion was made by Henderson and seconded by Rogers to adjourn the meeting at 7:06 PM.  The Motion was approved by a vote of 4/0.

Minutes Village Council October 10, 2011

Present: Michael Riemann, Mayor Michael Herron, Mayor Pro-Tem Michael Burrage, Finance Officer Jim Gulledge, Council Member Peter Edquist, Council Member (Arrived at 7:29PM) Pam Humphrey, Clerk

Call to Order: Mayor Riemann called the meeting to order at 7:00 PM declaring a quorum present.

Moment of Reflection/Introspection:

Introduction of Visitors: Erik McGinnis, Interim Police Chief

Approval of Agenda: Herron made a motion to approve the Agenda for the meeting. The motion was seconded by Burrage and was approved by a 4/0 vote.

Approval of Minutes from September 12, 2011 Council Meeting: Burrage made a motion to accept the September 12, 2011 Minutes with no revisions. The motion was seconded by Herron and was approved by a 4/0 vote.

Wesley Chapel Community Issue: Erik McGinnis, Interim Police Chief, noted that since the last Council Meeting that that the rental property on Wesley Chapel Road has been less disruptive. The Misenheimer Police Department has made a proactive and concerted effort to regularly patrol that area of Wesley Chapel Road. Interim Police Chief McGinnis noted that the Police Department prefers to act on a disturbance complaint from a citizen. Mayor Riemann advised that he had the property owner’s contact information and would contact them to advise them of the disturbance pattern at their rental property should the disturbances continue.

Interim Chief McGinnis noted that if the Village had a Nuisance Ordinance the Police Department could issue municipal tickets with a monetary fine attached. However, this may require more court appearances to defend the ticket.

Administrative Report: Mayor Riemann and Pam Humphrey, Clerk, presented the Administrative Report covering September 13, 2011 through October 10, 2011. The presentation included a recap of the meetings attended by the Mayor and various reports completed and filed on behalf of the Village.

The Mayor advised that he had attended a Flood Plain meeting in Albemarle representing the Village as the Flood Plain Officer. Training is required for the Flood Plain Officer at least every other year. The Village must show that we are actively managing our flood plain zones.

The Mayor also advised that he had attended a meeting with the Rocky River Rural Planning Organization (RRRPO) and the NC Department of Transportation (NCDOT) Transportation Improvement Plan (TIP) to provide RRRPO point values to road work to be done by NCDOT for those counties included in the RRRPO (Anson, Stanly, & Union). The group assigned high RRRPO points to NC Highways 52 and 49.

The Mayor advised that he had attended a Local Government Liaison meeting where he stressed the county’s need to consider water and sewer infrastructure planning.

The Mayor, acting as the Interim Zoning Officer, also advised that the Village he was managing the following zoning related projects: • Connie Porter’s Tanning Salon • Pfeiffer University’s signs, sign lights, and window replacement • Renovations at the Royer house on Pfeiffer Place

Pam Humphrey, Clerk, advised that Maxton McDowell, CPA and his staff person performed audit field work onsite for 1 ½ days on October 5 through October 6, 2011. The Village will provide additional information needed in time for the final audit reports to be issued.

The Clerk noted that she continues to work on the Cash Management Policy per the LGC203 for the Village and intends to discuss this with the auditors. The Fall Newsletter and the Services Survey are to be mailed by the end of this week.

Police Update from Interim Chief McGinnis: The Interim Police Chief presented the September 2011 Misenheimer Police Department Report to the Council. He noted that September was the first full month of students on campus so there was a rise in student parking citations and larcenies. He noted that 34 cars had been stopped in the Village and that only 12 State citations were written. He indicated that continued emphasis would be placed on stopping and citing vehicles violating the speed limit within the Village.

Interim Police Chief McGinnis also noted that on August 31, 2011 that Officer Hatley stopped a vehicle being driven by a male who was accompanied by a female passenger whereupon marijuana, cash, and a gun were seized. The Village will receive some of the cash back as part of the NC Department of Revenue’s Unauthorized Substance Distribution that can be used for specified public safety needs.

Interim Police Chief McGinnis noted that the Misenheimer Police Department was requested to come to Clearview Apartments (previously DavidCyn Apartments) to observe evictions. The property was recently purchased by a new owner and it is being cleaned up and renovated.

Speed Bump and Speed Limit on Merner Terrace: We discussed this item out of order while Interim Chief McGinnis was present at the meeting. Herron noted that the speed bump is too big so that cars drag crossing over it. Mayor Riemann noted that this road is maintained by NCDOT. Interim Chief McGinnis noted that the only speed limit sign is a Pfeiffer University sign instead of a state issued speed limit sign. Mayor Riemann noted that the road was engineered for a 25MPH speed limit. Mayor Riemann will advise NCDOT officials of this situation at the next RRRPO Technical Coordinating Committee (TCC) meeting to be held Monday, November 7, 2011.

Gladstone Academy Restoration Update: Mayor Riemann advised that the grading and seeding of the lot has been completed. Mayor Riemann has not been able to get a response from the NC State Historic Preservation Office for preservation/restoration advice. Terry Wilbur of Southern Home Management (General Contractor) in Greensboro was referred to the Village by the Stanly County Museum. This firm was involved in the Snuggs Home restoration in Albemarle. The Mayor met with Mr. Wilbur 10/10/11 whereupon Mr. Wilbur spent the morning examining the Gladstone Academy property inside and out. He was impressed by the building’s condition and some of the unique architectural features. Southern Home Management will provide an assessment of the property and an estimate to preserve/restore it for the Council’s review. The Village has spent approximately $5,025.00 toward preservation/restoration during FY 11/12

Now that the building is more visible from the road, the Village needs to put up “No Trespassing” signage. The doors and windows may also need securing from the elements if the preservation/restoration is scheduled for a later start date.

Edquist requested that the Village contact the adjacent property owners to determine their current interest in donating or selling the lot adjacent to Gladstone Academy to use as a possible park location. Mayor Riemann indicated that he would contact the property owners.

Sidewalk & Possible Community Sidewalk Planning Grant Update:

Sidewalk Project using Powell Bill Funds: Mayor Riemann advised that he had talked with all of the effected homeowners but one along the sidewalk route. The sidewalk route consists of the existing sidewalk along Hwy 52 to Pfeiffer Place and the new section that would be built from Pfeiffer Place to the Village limits at the Substation. The overall reaction for request of land for an easement for the possible five or six foot sidewalk has been positive. NCDOT has been onsite in the Village to examine the proposed sidewalk path and will provide us a construction estimate in the next couple of weeks. NCDOT has advised the Village that a blanket easement should be able to be obtained that will require being recorded. A survey should not be required. Some water meters may need to be relocated.

Possible Community Sidewalk Planning Grant: Mayor Riemann has been exploring the possibility of a community (Village of Misenheimer/Richfield/New London) sidewalk planning grant which is separate from the Powell Bill sidewalk project. Dana Stoogenke with RRRPO is assisting us with this endeavor. NCDOT is looking into our eligibility and whether they will accept a community request. Edquist asked if obtaining a Resolution of support from Richfield and New London would help. Mayor Riemann indicated that it would be up to the state to agree to a community grant situation. It appears that some community grant situations have worked well and others have not. It is important to note that a community grant of this type requires no municipal match funds.

Possible Road Maintenance Responsibility Transfer from NCDOT to Village and Resolution:

Mayor Riemann advised that he has been researching with the NCDOT regarding the Village taking over the maintenance of SR1599 (Colony Road). The road is in good shape and this will allow the Village to continue to receive Powell Bill funds. Herron asked if the road could eventually be renamed. Mayor Riemann affirmed that we could eventually rename the road. Mayor Riemann indicated that this would mean that the Village would also be responsible for mowing and possible snow and ice removal.

Gulledge made the motion to approve the Resolution to take over the road maintenance of SR1599. Herron seconded the motion and it was approved by a 5/0 vote.

Carolina Thread Trail Grant Award September 15, 2011:

The Village was notified that we had been awarded the Carolina Thread Trail (CTT) community (Village of Misenheimer/Richfield/New London) corridor design grant ($20,000 grant award plus $10,000 total contributed equally be each community ($3,333.33 each)) as of September 15, 2011. The Village will be the lead municipality providing accounting for the grant. Work on the grant must be completed in one year. Stewart Engineering, Inc. will be the corridor design engineers for the project.

Herron made the motion to accept the CTT grant award and the design contract with Stewart Engineering, Inc. Burrage seconded the motion and it was approved by a vote of 5/0.

Discussion ensued among the Council members regarding possible CTT Committee members from the communities. The following are confirmed for members from the Village: • Mike Riemann, Mayor • Peter Edquist, Council Member • Quinton McKissick, Pfeiffer University Director of Outdoor Leadership and Recreation

Other citizens will be considered to fill all of the open and available Village CTT Committee positions.

Sewer Trunk Line Update: Mayor Riemann has been working with Andy Lucas, Stanly County Manager, discussing a possible sewer trunk line in to the Village. The new owner of the Clearview Apartments has been inquiring as their package plant has issues. Mayor Riemann commented that in his research that he has noted that sewer is not usually financially viable for a municipality without industrial and residential customers. He commented that the Village may need to seriously discuss whether they want to be a community with sewer or not.

Mayor Riemann is preparing a technical document that needs to be submitted in order to secure engineering study bids to estimate the cost of obtaining a sewer trunk line.

Fall Cookout Discussion/Planning:

The Village will again schedule the community cookout for the last Saturday in October which falls on October 29, 2011. The BBQ pork and chicken will be cooked off-site and will then be brought to the Community Building to be served in steamers. This method will be less expensive than cooking the pork onsite at the Community Building as has been done in the past. Council members will meet at the Community Building on Fri, 10/28/11 at 5:30PM to prepare for the event.

Other Business: Edquist mentioned that the land on Wesley Chapel Road looked like it was back up for sale. He agreed to inquire regarding the current status and report back to the Council.

Adjournment: The meeting was adjourned at 8:44PM.

The next Council meeting is scheduled for Monday, November 14, 2011 at 7PM at the Community Building.