Minutes-Village Council
September 12, 2011

Present: Michael Riemann, Mayor
Michael Herron, Mayor Pro-Tem
Michael Burrage, Finance Officer
Jim Gulledge, Council Member
Pam Humphrey, Clerk

Call to Order: Mayor Riemann called the meeting to order at 7:01 PM declaring a quorum present.

Moment of Reflection/Introspection:
Introduction of Visitors: Erica Benjamin with Stanly News and Press (recording the meeting) and Ann and Paul Key, residents of the Village.

Approval of Agenda: Herron made a motion to approve the Agenda for the meeting. The motion was seconded by Burrage and was approved by a 4/0 vote.

Approval of Minutes from August 8, 2011 Council Meeting: Herron made a motion to accept the August 8, 2011 Minutes with no revisions. The motion was seconded by Gulledge and was approved by a 4/0 vote.

Wesley Chapel Community Issue: Ann and Paul Key, residents of the Village residing on Wesley Chapel Road appeared before the Council to discuss the recent situation with the rental property across the street from their home owned by Ms. Joines. The Keys stated that the rental property has a history of being rented to Pfeiffer University students. The Keys explained that there have been loud parties at the rental house since school started this Fall at Pfeiffer. In particular, a party on Saturday, September 10, 2011 became loud at approximately 9:30PM. The Keys estimated approximately one hundred (100) people walking to the rental property where the party was located. The noise at the rental property continued to be so loud that the Keys contacted the Village Police at 11:15PM and again at midnight.

Officer Thompson was on duty Saturday, September 10, 2011 and visited the rental property three (3) times that evening. His Miscellaneous Incident Report states that he did not notice any noise or any possible underage drinking.

The Keys made phone calls and/or sent emails to the President of Pfeiffer and the Pfeiffer athletic coaches to advise them of the party at the rental property. Pictures of the rental property after the party were also taken by the Keys and emailed to the Village. The Keys contend that the parties at the rental property are a nuisance to the neighborhood.

The Mayor advised that he would work with the Village Chief of Police to develop a strategy to privately resolve this situation and contact the Keys regarding the strategy.

Administrative Report: Mayor Riemann and Pam Humphrey, Clerk, presented the Administrative Report covering August 8, 2011 through September 12, 2011. The presentation included a recap of the meetings attended by the Mayor, Clerk, and Council member (Edquist-Stanly County Convention and Visitors Bureau (CVB)) and various reports completed and filed on behalf of the Village.

Additional quotes for maintenance to the Village office building originally tabled to be discussed at the September 12, 2011 Council Meeting were re-scheduled for the October 10, 2011 Council Meeting.

The Mayor advised that he had been working with Richfield, New London, and Dana Stoogenke, Rocky River Rural Planning Organization (RRRPO) to apply for a sidewalk planning grant. This grant is not applicable to the Powell Bill related sidewalk project(s).

Pam Humphrey, Clerk, advised that the audit to be performed by Maxton McDowell, CPA for the June 30, 2011 fiscal year-end was planned for the week of October 3, 2011 as the financial records had been received back from Greg Blake, CPA. The auditors have requested a document outlining the accounting procedures utilized during FY 2010/2011. The Clerk prepared a draft for the Mayor, Finance Officer, and Mayor Pro-Tem’s review and comment. She also noted that she had started work on the Cash Management Policy per the LGC203 for the Village and intends to discuss this with the auditors when they are on-site in October 2011. She plans to have a draft of the policy to discuss at the October 10, 2011 Council Meeting. The Clerk announced that the Village’s Section 125 Premium Only Plan (POP) required updating due to IRS changes. In addition, the Clerk advised that she is examining vendors that may qualify for electronic payment and will advise the Mayor and the Finance Officer of those that may qualify.

Gladstone Academy Update: Mayor Riemann advised that debris from inside the building has been removed. There are potential interior and exterior structural issues to be examined more fully. It was also noted that large tree limbs were removed from an oak tree near the near the building in order to protect the building from damage from these low hanging limbs. The property is scheduled to be completed for grading and grass seeding the week of September 19, 2011. The Mayor estimates that approximately $4,300.00 has been spent so far. The Mayor has also emailed the State Historical Society to get their assistance regarding further restoration.

Sidewalk Discussion: Mayor Riemann advised that he had retained Brown, Brown & Brown, P.L.L.C. as attorneys to research the property records along US 52 where the existing four (4) foot wide sidewalk is located. The Village has spent $400.00 for initial attorney fees. This property is part of the original Pfeiffer University neighborhood. The neighborhood covenants require at least a four (4) foot sidewalk. The Village would like to replace the existing sidewalk with a five (5) foot sidewalk that would meet the five (5) foot Powell Bill sidewalk planned for the sidewalk section from Pfeiffer Place to the Substation at the Village limits. Burrage commented that perhaps the Village should consider just repairing the existing four (4) foot sidewalk that would meet the five (5) foot Powell Bill sidewalk. Mayor Riemann commented that five (5) foot sidewalks allow most pedestrians to walk side by side vs. in a single file which is less preferable.

Mayor Riemann recommends that he talk with each of the property owners regarding the sidewalks. In addition, he requested the Council approve an additional $5,000.00 to $6,000.00 in attorney fees for further legal consultation and research. Gulledge made the motion to approve the additional attorney fees requested by Mayor Riemann. Riemann seconded the motion and it was approved by a 4/0 vote.

Mayor Riemann continues to work on the Powell Bill related sidewalk project(s). He is scheduled to attend a Powell Bill session sponsored by the NC Metro Mayors in Greensboro Tuesday, September 13, 2011.

TCC/TAC Alternate Designation for Rocky River Rural Planning Organization (RRRPO):

Pam Humphrey, Clerk, was nominated as the alternate for the RRRPO Technical Coordinating Committee (TCC). Peter Edquist, Council Member, was nominated as the elected official alternate for the RRRPO Technical Advisory Committee (TAC). Gulledge made the motion to accept the nominations as noted above. Herron seconded the motion and it was approved by a 4/0 vote.

Carolina Thread Trail Committee Selection:
As of the September 12, 2011 Council Meeting, the Village had not been notified regarding their possible grant award for the Carolina Thread Trail. However, we are encouraged that we may be seriously considered for the grant. There was Council discussion regarding the possibility of tweaking the location of the trail route should we be awarded the grant.

The design firm noted within the grant suggested that we consider residents to serve as Committee members. The Council discussed several community members to contact to ask for their commitment should the Village be awarded the grant. We hope to be advised of the award of the grant before the end of September 2011.

Fall Cookout Discussion/Planning:

The Village will again schedule the community cookout for the last Saturday in October which falls on October 29, 2011. Burrage has contacted the vendor that will cook the BBQ pork. The pork will be cooked off-site and will then be brought to the Community Building to be served in steamers. This method will be less expensive than cooking the pork onsite at the Community Building as has been done in the past. We have been advised that the Open Door Baptist Church will be utilizing the same vendor for their BBQ chicken fund raiser scheduled for Friday, October 28, 2011. Additional planning for this event will occur at the October 10, 2011 Council Meeting.

Waste Management Special Pickup Schedule (Bulk Waste/Leaves):

Waste Management has the Village scheduled for the following fall special pickups:

Bulk Waste: Tuesday, October 25, 2011

Yard Waste: Tuesday, November 15, 2011

The Village plans to include information for residents regarding what to include or exclude for these special pickups in the Fall Newsletter expected to be delivered to residents late September, 2011.

Newsletter Items:

The Council discussed including the following items in the Fall 2011 Newsletter:
• Waste Management special pickup dates for Fall 2011 (as noted above)
• Community Cookout Saturday, October 29, 2011
• Mayor’s radio show on 1010AM
• Reverse 911 and Blackboard Connect call usage
• Sidewalk project(s) status
• Gladstone Academy renovation status
• Survey of Village services to be prepared by Gulledge

Letter of Endorsement for the Centralina Council of Governments (CCOG) Sustainable Communities Regional Planning Grant:
Mayor Riemann requested that the Council endorse the CCOG’s grant endorsement request in an effort to support planning for the county’s future. Burrage made the motion to approve the letter of endorsement. Herron seconded the motion and it was passed by a 4/0 vote.

Sewer Trunk Line Discussion:
Mayor Riemann advised that he had talked with Paul Smith who recently purchased the DavidCyn Apartments. Mr. Smith was interested in accessing public sewer for his property which is in the northern portion of the Village limits along US 52. Mayor Riemann had talked with Andy Lucas, Stanly County Manager, regarding bringing a sewer trunk line in to the Village. A rough estimate of possibly $250,000.00 was noted to bring a sewer trunk line in to the
Village. Mayor Riemann suggested that the Village should discuss the sewer situation with all large land owners of the Village to determine their interest and then get back with Andy Lucas.

Mayor Riemann recommended that the Village pursue having an engineer examine the extension of a sewer trunk line. The Mayor estimated that an engineering study may cost between $5,000.00-$10,000.00. Burrage commented that light manufacturing would require sewer facilities. Gulledge commented that there have been many discussions regarding keeping the Village small, quiet, and rural. Burrage recommended that the engineering study be bid out and then the Council could approve the specific amount for the study. Herron made the motion to request bids for an engineering study for a sewer trunk line for the Village. Burrage seconded the motion and it was passed by a vote of 3/1 with Gulledge abstaining.

Other Business: Gulledge asked about the sirens he heard on Sunday, September 11, 2011. There were numerous emergency vehicles at the Gray Stone Day School. It appears that there was a suspected chlorine leak at the school. It was explained that the Richfield/Misenheimer Volunteer Fire Department is responsible for calling in or off all emergency responders. Gulledge requested that we consider utilizing the Blackboard Connect Notification system to advise residents to remain away from the emergency site and to advise them regarding the situation. Mayor Riemann noted that the Village is considering utilizing the notification system for a variety of purposes. However, we need to get updated contact information from residents to effectively utilize the system capabilities.

There was no other business to discuss.

Adjournment: Herron made the motion to adjourn the meeting at 8:38PM. Burrage seconded the motion and it was approved by a 4/0 vote.

The next Council meeting is scheduled for October 10, 2011 at 7PM at the Community Building.

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