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Minutes

Village of Misenheimer

Board of Adjustment Meeting

November 18, 2010 7PM

Community Building

Attending:

Amanda Barringer, Board Member

Arhen Burrage, Board Member

Donnie Day, Board Member

Nancy Henderson, Board Member

Joel Rogers, Board Member

Jana McMakin, COG

Mike Riemann, Mayor

Determination of Quorum; Recording of Voting Members:  Barringer called the meeting to order and declared a quorum present. Barringer, Burrage, Day, Henderson and Rogers were declared voting members.

Approval of September 23, 2010 Meeting Minutes: Henderson made a motion to approve the September 23, 2010 Special Meeting minutes. Day seconded the motion which was approved 5/0.

Hearing of Cases (None):

Other Business

a.      Election of Chairman: Barringer called for nominations for Chairman. Rogers nominated Barringer. When no other nominations were forthcoming, Roger moved that the nominations be closed and that Barringer be accepted by acclimation. The motion was seconded by Day and the motion passed unanimously.

b.      Election of Vice-Chairman: Barringer called for nominations for Vice-Chairman. Rogers nominated Day. There were no other nominations and Rogers moved that Day be accepted as Vice-Chairman. Burrage seconded the motion which passed 5/0.

c.       Discussion and Approval of Rules of Procedure:  Jana McMakin presented the revised Rules of Procedure. She indicated that all suggestions from the previous meeting had been incorporated into the document. There were no questions so Henderson moved approval of Rules of Procedure document. The motion was seconded by Rogers and the motion passed 5/0.

d.      Presentation of Training Session (Jana McMakin): Jana McMakin of COG presented a training session using a power point presentation. Handout were used by Board members to record questions. The Board questions covered a number of topics but several focused on clarification of Board of Adjustment issues versus Planning Board issues. Another concern was legal representation.

Consideration and Determination of Cases (None):

Adjourn: The Chairman asked for a motion to adjourn. The motion by Day, second by Henderson was passed unanimously.

Minutes

Village of Misenheimer Planning Board

Zoning Map Change Hearing

November 11, 2010, 7:00PM

Present:     Amanda Barringer, Chairman

                    Donnie Day, Vice-Chairman

                    Ahren Burrage

                    Nancy Henderson

                   Tracey Wyrick, Zoning officer

Absent:      Joel Rogers

Zoning Change Applicant:    Connie Porter and Rick

Property Owners: Richard and Kathy Gentry

The Chairman called the meeting to order and declared a quorum.  The Chairman requested a motion to go into Public Hearing. Day made the motion which was seconded by Burrage. The motion passed unanimously. All present were asked to introduce themselves.

The Chairman asked for a motion to approve the agenda. Day moved the approval of the agenda which was seconded by Henderson; the motion passed with all in favor.

The minutes from the June 2, 2009 and the June 14, 2010 meetings were presented. Day moved the approval of both sets of minutes. The motion was seconded by Henderson and passed 4/0.

The Chairman opened the Zoning Map Change Hearing and asked Zoning Officer, Tracey Wyrick to present the application. He stated that Connie Porter had requested a change from RA to HB on the 2.246 acres of land listed on the tax map as parcel number 661303447255 and described in Deed Book 1339, Page 928. He then requested Ms. Porter to state her reasons for requesting the change and to explain the nature of her business.

Ms. Porter read a prepared statement which indicated she had been a successful business owner of Sunseeker Tanning in Rockwell, NC and further stated she planned to open a Tanning Salon in Misenheimer and would operate four or five tanning beds. She presented lists of Pfeiffer students who supported her business venture. She pledged to meet all codes necessary to open the business.

The Planning Board then asked Ms. Porter specific questions about the nature of her business. She was asked how many customers she would have at one time and she said that was usually limited to the number of tanning beds. She was asked about parking and she said she hoped to use the current parking area. It was explained that DOT issued driveway permits and that they might dictate a different parking area. Some concern was raised about the safety of the entrance. She was asked about signs and she indicated her current sign is a 8’ by 10’ white painted sign and implied she hoped to use it. She mentioned she had a meeting Nov. 16 with different individuals involved in code enforcement (Fire Marshall, Building Inspector, etc.)

Neighbors Richard and Kathy Gentry were given the opportunity to speak. Their primary concern was safety and stated that several accidents had happened at that intersection of Glenmore and US 52. They felt that the proposed sign would limit visibility and could cause additional safety issues. It was explained that DOT controlled line of site issues along state maintained highways. They were also concerned about would happen to the property if the business was not successful.

The Planning Board then began deliberation. They discussed the HB option and other more restrictive options, GB, CB and I-U. Since the property is so close to neighborhood homes, there was a sense that a more restrictive zoning might be appropriate. Discussion focused on zoning the property I-U rather than the requested HB.

The Chairman asked for a recommendation that either accepted the requested zoning change, or modified the requested change or rejected the requested change. Day made a motion to modify the Zoning Map Change request from HB to I-U and asked that the Board accept the modified request. The motion was seconded by Burrage and the motion passed with all in favor. Day then made a motion that the Planning Board present a statement to the Village Council that the decision is justified because it follows Land Use Planning Principle 3 (business is focused along the highway corridor) and because it is consistent with other Land Use Planning Principles. The motion was seconded by Henderson and passed with all in favor.

Day moved that the Board go out of Public Hearing and the motion was seconded by Henderson. The motion passed without dissent. Day then moved the meeting adjourn. The motion was seconded by Henderson and passed unanimously.

Minutes

Village of Misenheimer

Village Council Meeting

November 8, 2010

Attending:

        Michael Riemann, Mayor, Village Council

        Michael Burrage, Village Council

        Michael Herron, Village Council

        Tracey Wyrick, Police Chief

        Paula Russo, Clerk

Call to Order: Mayor Riemann called the meeting to order at 7:00PM and declared a quorum present.

Moment of Reflection/Introspection

Welcome to Visitors

Approval of Agenda: Herron moved the Agenda be approved. Burrage seconded the motion which was approved with 3/0 voting in favor.

Approval of the Minutes from the October 11, 2010 Meeting: Burrage moved that the minutes be approved and the motion was seconded Herron.  The motion carried with 3/0 voting in the affirmative.

Mayor’s Report-A Brief Report of Recent Village Activities:  The following items were completed:

1.       Prepared Records Document Report

2.       Sent seal for Centralina website

3.       Secured extended insurance coverage for Village officials

4.       Filed Municipal Street Report

5.       Contacted Eben Concepts about estimate on Health Insurance increase

6.       Talked to Helen Nance about using Gray Stone for Liaison meeting

7.       Gathered information on waste contract and grants for recycle carts

8.       Had Chief Wyrick activate automated phone system

9.       Prepared document to get Powell money in right account

10.   Submitted requirements for website to Huckabee

Meetings Attended:

1.       Met with Mayors and DOT( Topics Police and DOT)

2.       CTP presentation

3.       Pfeiffer Candidate Breakfasts (3)

4.       Mayors Meeting (Topics schools and calendar and parameters for waste bid)

5.       Construction Project organizational meeting

6.       Thread Trail grants meeting

Things Undone

1.      Website

2.      Wire on Roof

Things Coming Up

1.      Building Entrance

2.      Rules of Procedure

3.      Workman’s Comp Choice

4.      Waste Contract Bid

5.      Pfeiffer Contract

6.      Budget

7.      Gray stone Scholarships

Records Document Report: A report listing all known important documents was presented. The report indicated whether a paper and electronic was held by the Village Clerk.

Police Report: Police Chief Wyrick presented a report which highlighted recent activities. Annual firearms training will occur December 5. Recently prepared Pfeiffer reports and the new Campus Emergency Broadcast System were reported and Gray Stone Day School security was discussed at length.

 Review of Village Cook Out: The Village event on October 30 was generally viewed as a success. One suggestion was that instead of bringing cookers in, we could have the meat cooked off-site and delivered for about half the price (no whole hog). There was a general feeling that this was a good idea. It was decided that we needed to have an official policy on left-over food and that the policy would be presented at the next meeting. There was also a sense that the Village needs to settle on a name for the event and stick with it. Village Picnic seemed to resonate with the Council members present.

Workers Comp Bid Status: The Village had received a bid from Albemarle Insurance but had not yet received a bid from NCLM. The bid received was the same as current costs. There was some discussion about the need to purchase locally.

Website Status Report: Riemann presented details he had submitted to Huck Huckabee for an estimate. Huckabee had responded with an estimate of $1850 to build the site and to hold four sessions on how to enter information and pictures on the site. Herron made a motion to move ahead with the website at the stated price. Burrage seconded the motion which passed 3/0. It was decided to include snapshots of Council members and Board members.

Zoning Application Report:  A zoning application, which requests a rezoning of the property at the corner of Glenmore and US 52, was discussed. The Planning Board Hearing is set for Thursday, November 11. The role of the Village Council was reviewed.

Appointment of Board of Adjustment-Planning Board Member: A motion was made by Herron to replace Jordan Bowman on the Board of Adjustment and Planning Board with Ahren Burrage. The motion was seconded by Burrage. The motion carried 3/0.

Consideration of Council Members for the Bolton Position: Jennifer Bolton has officially resigned from the Village Council. Individuals who might fill the position were discussed. Riemann was requested to inquire about the interest of one individual. Council was to think of other possibilities so that Riemann might inquire about their interest also. Replacement selection would occur at the next meeting.

Closed Session: Riemann requested a motion to go into Closed Session as allowed by State Statute 143-318-11 Part a(5). Herron made the motion which was seconded by Burrage and which passed 3/0.

Adjournment: Burrage moved the meeting be adjourned at 8:37PM. The motion was seconded by Herron and the motion passed 3/0.

_____________________________   _______   ____________________________  ________

       J. Michael Riemann, Mayor               Date                Paula Russo, Clerk                         Date